Job description

Hybrid work is available once you have completed training - 3 days in the Gainesville, GA office and 2 days remote!
The LTL Pre-Invoice Specialist is responsible for fulfilment of LTL transactions by processing, validating and reconciling vendor fulfilment files and paper invoices. The role requires high level initiative, vendor management, daily process improvement, critical thinking, and providing value to customers by managing fulfilment and invoice flow. Success in the role will be measured by Lift to Process, Credit and Rebill, and Vendor payment metrics.
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Responsibilities
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Transaction Fulfilment

• Manage, validate, process and upload pending vendor fulfilment batch files and paper invoices
• Run daily reports and analyze issues and proactively resolve pending transactions
• Review and index incoming paper invoices and delivery tickets
• Review paper invoices and update data on a batch file to import into the system
• Identify and resolve problems or exceptions associated with vendor invoice transactions
• Cross reference mapping of locations, products, and fees on batch files
• Vendor and customer system vehicle management
• Analyze and process credit and rebills promptly, accurately, and reduce future credit and rebills
• Manage solutions through technology to reduce future exceptions and increase automation goals to decrease Receipt to Process metrics
• Identify incorrect vendor schedules and make adjustments as needed
• Research, identify and resolve cost, tax, and data related issues on invoices
• Collect, track, and reconcile vendor statements and resolve pending issues timely to prevent future invoicing problems

Process Improvement

• Proactively identify and analyze inefficiency and problem trends across multiple vendor transactions and propose solutions
• Propose continuous process improvement through new technology
• Review batch file processes for gaps and propose efficiency gains
• Determine internal vs external invoice discrepancies, engage appropriate stakeholders for immediate resolution and resolve the issues to eliminate future discrepancies

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Vendor Management

• Build relationships with vendors continuously to meet metrics and goals
• Establish regular process and communication cadence to identify improvement capabilities
• Proactively work with vendors to convert paper invoices to batch files with technology enablement
• Identify and analyze trends across multiple vendors and transactions and resolve pursuant to department goals
• Effective negotiations of cost/fee misalignment and statements
• Identify and execute opportunities to transition vendors to self-fulfillment
• Automate files to decrease Lift to Receipt metrics and meet goals

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Gainesville, GA 30501: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounting Clerk: 1 year (Preferred)

Work Location: Hybrid remote in Gainesville, GA 30501

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