Position, Department: Administrative Assistant/Accounting Specialist, Bursar Operations

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week

Pay Range: $16.50- $20.63 and determined based on relevant years of work experience.

Pay Grade: 51.51

Benefits Category: Full-time Benefits

Position Summary: The Administrative Assistant/Accounting Specialist is responsible for carrying out the administrative duties within the Bursar Office. The position is also responsible for coordinating communication efforts within the office and collaborating with other departments to ensure effective communication of Bursar Office related policies, procedures, and timelines. The Administrative Assistant/Accounting Specialist manages the uncashed check and unclaimed property processes for all tuition and Title IV refund checks. The position also assists the Director, Bursar Operations with the development of goals and objectives and in reviewing systems and processes.

Required Qualifications:

• Associates Degree or related experience.
• Three years related accounting or administrative experience.
• Strong interpersonal, written and verbal communication skills.
• Effective time and resource management skills
• Demonstrated ability to complete work with accuracy and thoroughness required.
• Demonstrated ability to maintain confidentiality.
• Customer service experience and ability to de-escalate challenging interactions.
• Ability to work in multiple information systems simultaneously.

Preferred Qualifications:

• Higher education experience
• Experience with Banner

To be considered for this position we will require an application, resume, and cover letter.

• Unofficial transcripts are only required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

• Provides Administrative Support –Performs a wide variety of office support functions, including, maintaining office supplies, documenting procedures and processes, and processing mail. Creates and maintains training documentation for department. Serves as a resource to other departments in understanding Bursar Office related policies, procedures, and timelines. Maintains accuracy of Bursar related webpages. Manages office calendar and communicates important dates to appropriate departments. Coordinates internal and external communication efforts.
• Manage Unclaimed Property and Uncashed Refund Processes – Maintains uncashed check listing to ensure timely processing of uncashed refund checks. Reviews uncashed checks refunds for accuracy and categorizes refunds appropriately. Collaborates with Bursar and Financial Aid staff to prevent escheatment of Title IV funds. Communicates regularly with students with uncashed refund checks and submits void requests as appropriate. Sends required due diligence letters by established deadlines. Manages reporting and submission of unclaimed property to the State of Kansas.
• Support Bursar Office Operations – Develops and maintains a thorough understanding of all departmental policies and procedures to support operations and communication efforts. Communicates regularly and effectively with team members and other departments to provide service to students and staff and resolve issues. Provides support for the Bursar Office email and phone queue. Provides back-up support for processing in-person payments. Assists the Director, Bursar Operations in reviewing systems and processes and the development of goals and objectives. Works independently to gather data, compile statistics, and provide reporting to inform decision making. Assists with reconciliations and year-end close activities.
• Safeguard Assets –Maintains awareness of regulations, such as FERPA, PCI, GLB to ensure compliance and identify suspicious patterns or activities. Assists the Director, Bursar Operations with document retention for the department. Maintains equipment and assets for the department. Balances cash drawer and reconciles activity when providing back-up support for the Accounting Specialist team, ensuring proper safekeeping of money, and supporting documentation.

• Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

Diversity Statement: Here at Johnson County Community College, we seek to inspire positive change for our students, faculty, and staff through promoting growth and development of all individuals. We aim to create a sense of belonging, accepting all values, life experiences, and perspectives on our campus. We are seeking individuals who will bring their true, authentic selves to JCCC so we can broaden perspectives with innovative ideas, interests, and passions, while fostering and promoting our diversity commitments to our community. We believe that engaging all of our unique employees is the key to students’ success. You belong here.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.