Accounts Payable Manager I 100% Remote

Top Skills' Details

• 8+ years of experience in AP or similar role
• Bachelor’s degree in accounting

highly preferred

• Experience with Great Plains
• Strong communicator and able to supervise a team of 3-5+

Description:

Accounts Payable:

• Manage the customer service aspect of disbursement, including attending operational and clinical meetings to communicate policies and train staff on accounting procedures.
• Ensure the receipt and maintenance of all necessary and updated vendor documentation (W-9, contracts, and EFT forms).
• Confirm the substantiation and approval of all expenditures and invoices by the proper management levels, as well as the correct posting of all account numbers by AP staff.
• Complete all company 1099 preparation and filing, including for any new acquisitions as required.
• Lead any accounting-related functions of the purchase order process throughout the organization.
• Ensure vendor payment according to all specified payment terms.
• Review invoice coding for accuracy and GAAP compliance.
• Develop, implement, and maintain systems, procedures, and policies to ensure efficiency and accuracy.
• Ensure department compliance with all federal and state agency requirements related to AP and vendor management.
• Oversee the addition of new vendors while actively seeking ways to improve vendor management in Great Plains.
• Confirm the issuance of all patient refunds.
• Process the EFT and wire at the end of each check batch cycle, including reviewing documentation and providing information in the correct format to the board-designated signor.-

Month-End Close:

• Oversee the disbursement and management of expenses that flow through AP with the goal of a timely monthly close.
• Work closely with the others in the Accounting department to align month-end close procedures.
• Work with Accounting Manager to perform Great Plains month-end and year-end closing processes, including reconciling all AP sub-ledgers from the purchasing module to the general ledger.
• Ensure the capture of all monthly expenses, regardless of invoice receipt and approval status.
• Assist Financial Analysts in investigating any irregularities in monthly account balances during and after preparing all financial statements.

Financial Audit:

• Ensure the maintenance of all appropriate support material associated to disbursements, expenses, and liability-related balance sheet accounts for general ledger transactions.
• Act as a liaison between the Controller and AP staff to coordinate and supervise in the production of support material and documentation for financial audits.
• Ensure the proper maintenance, labeling, and storage of all necessary information for historical purposes and easy availability during audit requests.

Operational Improvements:

• Assist senior management in identifying, investigating, and analyzing potential operational improvements for processes related to disbursement activity and AP functions.
• Ensure the entry of all wire transactions through a batch process with proper approvals prior to the wire setup in the online banking system.
• Maintain a standardized system in which automatic bank pulls (such as those for 401k and benefit payment) are booked through the AP module in Great Plains to capture vendor history.
• Enhance the internal controls and efficiencies of the EFT process.
• Manage any projects and processes related to GP Purchasing Module upgrades and improvements.
• Provide accounting assistance and procedures documentation to management as needed.
• Maintain all invoice, W-9, and EFT form imaging.

Management:

• Leverage the strengths of current team members, clarify roles and responsibilities, and develop and implement training programs to maximize and reach optimal individual and organizational goals.
• Create and foster a positive and supportive work environment, while strengthening internal communications with staff at all levels throughout the company.
• Participate in the recruitment process by assisting with the selection and hiring of AP staff.
• Train and evaluate staff to enhance performance, development, and work production.
• Address performance issues effectively, make recommendations for personnel actions, and recognize staff appropriately for successful outcomes.

Additional Responsibilities:

• Adhere to and uphold all applicable federal and state compliance regulations, the NSPC Code of Conduct, the NSPC Employee Handbook, compliance policies and procedures, and applicable healthcare fraud, waste and abuse laws.
• Understand, comply with, and enforce all NSPC policies, procedures, codes of conduct, and OSHA and HIPAA privacy rules.
• Ensure adherence to all compliance standards among all NSPC colleagues and staff, including those managed or overseen.
• All other duties, as assigned.

Skills:

Accounts payable I Accounting I Month end I Supervision

Additional Skills & Qualifications:

• A Bachelor’s Degree in Accounting, or a Bachelor’s Degree plus equivalent accounting and business credits.
• Eight plus years experience in the accounting field with an emphasis on accounts payable, including at least three at a managerial level.
• Knowledge of Microsoft Office Suite with intermediate Excel skills.
• Experience with Great Plains, Concur, and Kwigtag accounting software.
• Ability to perform advanced mathematical and accounting computations quickly and accurately.
• Excellent written and verbal communication abilities.
• Ability to prioritize and manage multiple responsibilities, skilled in time and change management.
• Self-motivated and autonomous, requiring little day-to-day supervision.
• Strong analytical skills and attention to detail.
• Commitment to excellent internal and external customer service.

Experience Level:

Expert Level

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.