Job description

Position: Accounts Payable Specialist

Employed by: Executive Director

Responsible to: Program Director, Permanent Supportive Housing

Category: Exempt

Facets is hiring an Accounts Payable Specialist to support our permanent supportive housing and homeless services programs. The successful candidate will ensure that program participants are able to maintain permanent housing, ensure leases/security deposits, utilities and hotel vouchers are paid in a timely manner.

If you’re a fast learner, enthusiastic, detail oriented, highly motivated, and skilled in providing services in the community, and bring excellent organizational skills and are proficient with Excel and Microsoft Office tools - come join our team! Bachelor’s degree preferred.

Primary Responsibilities:

• Responsible for the financial housing stability of permanent supportive housing participants (currently 63 participants in four programs).
• Serve as a liaison with apartment complexes and FACETS regarding tenant/leasing issues.
• Create monthly rent grid and ensure all rents are paid in full, including late fees or any additional fees that may have incurred throughout the month including charges for balcony violations, trash violations etc.
• Track hotel spending and invoicing for payment for shelter in hotel rooms.
• Ensure hotel use stays within budgeted amount and hotel invoices are processed and paid according to contract.
• Manage all utility bills for all PSH units. Ensure bills are paid on time and in full.
• Ensure 40 + master leases for Permanent Supportive Housing (PSH) are renewed annually.
• Ensure Liability Insurance for all PSH units are updated and sent to all apartment complexes to prevent charges.
• Review participants’ payment history and reconcile with accounting.
• Collect payments from PSH participants.
• Work closely with case managers to ensure lease violations are corrected.
• Work closely with the accounting department to ensure PSH funds are being spent in a timely manner and according to the HUD contract.
• Work closely with Director of Operations; assist with other financial needs as necessary.

Skills/qualifications:

• Detail oriented, able to meet deadlines
• Financial experience, proficient with Microsoft Excel Spreadsheets
• Rental/property management experience, helpful
• Able to work as part of a multi-disciplinary team
• Good verbal skills for liaison and relationship building with landlords
• Bachelor’s degree preferred in accounting, business, human services or other similar field
• Relevant experience in bookkeeping, accounting, certification in financial case management, and/or property management.
• Database experience
• Ability to communicate clearly and concisely
• Must possess a valid driver’s license, reliable transportation and insurance

Salary Range: $45,000-$50,000 per year, commensurate with experience.

FACETS offers competitive compensation package.

Equal Opportunity Employer. M/F/D/V

Email resume to: Employment@FacetsCares.org

FACETS Background:

FACETS is a non-profit organization that opens doors by helping parents, their children, and individuals who suffer the effects of poverty in Fairfax County. We meet their emergency needs through our wraparound services and community services partnerships, and help individuals and families experience safe and stable housing after years of uncertainty and instability. We strive to ensure that every person in our community has a place they can call home. Here at FACETS, every team member plays a role in making a difference in the lives of our most vulnerable neighbors.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fairfax, VA 22030: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person

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