Job description

*GENERAL POSITION INFORMATION
*

Position Name

Accounts Payable Specialist- limited duration

Classification

Non-exempt, Benefitted

FTE

1.0

Work Hours

37.5 per week

Department/Division

Business Office

Supervisor

Accounting Manager

ABOUT UWS
University of Western States (UWS) offers a world-class, integrated health care education and provides an evidence-informed approach to health and wellness. Our graduates deliver high-quality health care based on science, the professional’s skill and knowledge, and the preferences and experiences of the patient or client. The university is at the forefront of an emerging, whole-person philosophy of health care by offering a variety of health and wellness educational programs. Learn more about us by visiting our website at https://www.uws.edu/.

Benefits: Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility for UWS academic programs after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.

POSITION SUMMARY

Position is responsible for all phases of the accounts payable process, including but not limited to invoice and expense reports processing, vendor file maintenance, payment issuance and remittance, 1099 forms compliance, and a high level of customer service. This is an on campus, limited duration position (9-12 months).

KEY RESPONSIBILITIES

Key Responsibilities/Duties

% of Duties

Support invoice and expense reports processing:
§ Enter invoices and expense reports in the accounting system (Great Plains) manually and using the automated accounts payable solution (Chrome River)
§ Assess documentation associated with cash disbursements for accuracy and completeness according to UWS policies and procedures
§ Prepare, process, and reconcile monthly Procurement Card activity
§ Train procurement card users and approvers
§ Respond to vendor and department inquiries on payment status
§ Review and reconcile vendor statements
§ Manage and maintain vendor information in the accounting information system (Dynamics Great Plains)
§ Train users and approvers on the existing approval workflow

50%

Prepare and process payment disbursements:
§ Prepare and process accounts payable checks, Electronic Fund Transfers (EFT), wires and virtual credit card payments locally and remotely through the payment processors (Mekorma)
§ Process prenote for direct deposits for payroll and accounts payable payments
§ Follow up on outstanding checks
§ Printing payroll checks
§ Monitoring will-call for outdated items

30%

Manage annual 1099 reporting

10%

Other duties as assigned:
§ Submit annual unclaimed checks report to the State of Oregon Lands Division and other applicable states
§ Create and maintain accounts payable forms and accounts payable written procedures
§ Clerical tasks including answering phone calls, replying to e-mails, filing, scheduling meetings, ordering supplies
§ Coordinate with and assist senior accountant on processes for acquiring, recording and tracking fixed assets
§ Cross-train with other business office positions, including accounts receivable in order to serve as backup for tasks and common front office duties
§ Perform key duties to support compliance and internal control functions

10%

UWS CORE VALUES
Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.
Curiosity: We are innovative, open minded, and forward thinking.
Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.
Professionalism: We are responsible, respectful, and accountable.
Student-Focus: We work for the common good of students’ academic and professional success.
Whole-Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.
POSITION QUALIFICATIONS

Required

Preferred

Education & Training

Associates or bachelor’s degree

Certifications & Licenses

Experience

Two+ years’ experience in accounting, bookkeeping and/or relevant work

Experience with customer service and client communication

Related Knowledge, Skills, & Abilities

Communication and problem-solving skills
Ability to quickly acquire proficiency with software
Intermediate Excel level
Experience with Microsoft products and Windows operating systems.
Ability to follow directions and work independently
Detail-oriented with ability to work quickly, accurately, and thoroughly
Ability to professionally manage multiple tasks, competing priorities, and deadlines in a fast-paced environment.

General clerical skills

Other Qualifications

Experience in clinic and/or higher education environment

APPLICATION, SCREENING AND HIRING PROCESS:
To apply, visit our website at: https://www.uws.edu/about/employment/. Click on the large orange button and follow the prompts. For consideration, please submit a cover letter, a curriculum vitae or resume and the names and contact information of three professional references. You may attach your materials as Word or PDF documents.
University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.

University of Western States is an equal opportunity employer.

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

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