Administrative Assistant - ABA Centers of America
Wellesley Hills, MA

About ABA Centers of America

ABA Centers of America provides ABA (Applied Behavior Analysis) therapy and diagnostic services to people with autism. We help clients and families in our centers, in homes, and in the community. Our company began with one person trying to get help for two young family members with autism. Now our goal is to bring ABA therapy to as many clients as possible. Our clinics are in multiple locations, and we are expanding rapidly but with careful attention to planning and resources. Client care is at the center of everything we do.

Growth Opportunity
If you’re looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we’re the company you’re looking for! Our Administrative Assistant works under the Executive Assistant and is responsible for client reception, entering schedules, general office support, and clerical functions.

What You’ll Do

• Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions
• Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
• Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
• Warmly greet visitors to our facility
• Answer and direct phone calls promptly and field sales calls
• Maintain office efficiency by arranging necessary repairs
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail
• Schedule and track meetings and appointments
• Assist the Director of Operations with staff schedules

Education, Work-Experience, and Other Requirements

• High-school diploma
• 2-5 Years of experience in administrative office functions preferred
• Willingness to submit to drug and background screenings

Expertise Needed

• Ability to communicate effectively both orally and in writing
• Proficient with technology
• Strong people and communication skills
• Ability to communicate with various departments
• Strong time management and multi-tasking ability
• Proficient in Microsoft Office with an aptitude for learning new software systems
• Solid interpersonal skills
• Comfortable handling confidential information
• Ability to adapt to changing situations in a calm and professional manner

Benefits

• 15 days of paid time off
• 100% company-paid medical insurance plan option
• Dental, vision, long-term disability, and life insurance
• Generous 401(k) match

ABA Centers of America Culture

ABA Centers of America is an environment propelled by collaboration through our team-member philosophy: “Empowering Your Ambition.” That means we want to do everything we can to help team members fulfill their professional goals.

Most importantly, ABA Centers of America team members understand that clients come first and are at the center of everything we do.

Recruiter ID: #LI-KB1