Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.

Summary

Under general supervision, is responsible for providing clerical and fiscal support to the VP of Facilities in the Bronx/Manhattan and other members of his/her staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES The incumbent in the position will perform all or some of the job duties that are listed below: • Performs office management tasks, requiring prioritization and assignment of work for other clerical or secretarial staff and providing technical guidance to same; coordination of information from and acting as liaison to other departments. • Utilizes independent judgment in order to conceptualize and implement systems and procedures for operation of office. • Arranges schedule of appointments for supervisor, exercising discretion in committing supervisor’s time and in referring caller or visitor to another appropriate source of information or service. • Answers telephone and screens calls for Assistant or Associate Executive Director. • Directs all important situations, inquiries and questions to appropriate party. • Prepares from brief oral instruction, written draft or composes correspondence requiring discrimination and judgment in selection of data or interpretation of regulation or agency policy. • Types memos, policies, minutes, etc. on personal computer. • Compiles a variety of narrative and statistical reports, locating sources of information, devising forms, needed to secure data; determines proper format for finished reports; and may edit draft reports for grammatical and punctuation errors. • Takes minutes of management, Board of Directors and other confidential meetings • Maintains office supply inventory, ordering supplies by originating requisitions and monitoring receipt of supplies. • Receives, reads, sorts and distributes in-coming mail and packages. • Screens incoming mail and brings priority items to supervisor’ immediate attention. • Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms. • Establishes, maintains, revises and updates a filing system for Assistant or Associate Executive Director. • Performs photocopying and collating as needed. • Sets up coffee and other refreshments for meetings as requested. • Performs ongoing administrative tasks such as setting up conferences or training seminars. • Performs other related duties as requested.

EDUCATION And/or EXPERIENCE

• High School Diploma or GED.
• Some college or secretarial school preferred
• At least five years of related work experience

Pay Rate: 20.81 - 24.96 /hr

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

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