Job description

Admin Assistant

Pay Rate: $22 - $22.83

Location: Salinas, CA

QUALIFICATION REQUIREMENTS:
To perform a job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed in the job description are representative of the knowledge, skills and/or abilities
required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

MAJOR DUTIES AND RESPONSIBILITIES:

The following is a list of duties that is representative of the position that includes but is not limited to:

• Provides advanced secretarial support including but not limited to: Typing/word processing, copying, manipulating and maintaining computer data base information systems, maintaining filing systems, record keeping, and composing correspondence for a Director
• Assists the Director with matters concerning areas of responsibility
• Greets, informs and directs visitors, staff and students, in person or over the telephone with courtesy and diplomacy and ascertains nature of business and provides information related to area of assignment
• Coordinates the administrative procedural functions in an assigned program
• Ascertains nature of business and provides information related to area of assignment
• Provides information to other departments and the public
• Participates in the composition, compilation and distribution of reports as required
• Prepares Agendas for meetings
• Takes, transcribes and distributes minutes of meetings
• Operates standard office machines to include computer, scanner, copiers – including ability to maintain and troubleshoot minor problems.
• Maintains operation of an office during administrator's temporary absence
• Organizes, monitors and adjusts workstation to accomplish high priority tasks in a timely manner
• Maintains calendars and appointment records for administrators and staff
• Makes meeting and travel arrangements
• Independently prepares reports and summaries for members of the administration
• Compiles and posts statistical data
• Establishes and maintains a system of files and records including department accounting and budget
• Assists in monitoring department budget
• Prepares purchase requisitions, processes and justifies invoices for payment Prepares payroll reports and maintains employee attendance records
• Carries out special tasks and projects as assigned by supervisor

Job Type: Full-time

Pay: $22.00 - $22.83 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Salinas, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• receptionist: 1 year (Preferred)

Work Location: In person

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