We are currently seeking a Full Time Administrative Assistant to join our Intellectual Developmental Disabilities Administrative Services division in Philadelphia, Pa. 19144

POSITION OVERVIEW:

This is a support department position that is responsible for the general and confidential administrative functions within the Merakey Philadelphia IDD. This position will also share the Receptionist responsibilities upon demand, promotes Merakey's Mission Statement and works cooperatively with all agency personnel.

Responsibilities include but may not be limited to:

Administrative:

• Prepare invoices for vendors, contractors, and independent staff.
• Schedule meetings using zoom, teams, tele-conference.
• Reconciling credit cards.
• Overseeing Shredding Services.
• Preparing excel spreadsheets, to include graphs and formulas.
• Drafting letters/documents.
• Completion of special projects as requested by agency personnel.
• Maintains all information/documentation on all department activities.
• Front desk coverage as needed.

Program Support:

• Reviewing, distributing, and researching gas usage reports.
• Ordering and distributing gas cards and pin numbers.
• Ordering, distributing, and tracking cell phones.
• Ordering, distributing, and tracking laptops.
• Ordering of Sonitrol Badges
• Scheduling and tracking of BIRC meetings.
• Liaison to Executive Director of IDD Quality and Specialized Services

Miscellaneous:

• Perform miscellaneous job-related duties as requested including but not limited to data entry, filing and faxing documents.
• Responds accurately and courteously to staff inquiries. Researches and resolves discrepancies and follow up as needed.

• Refrains from disclosing or revealing confidential information to any person, except as specifically necessary for the staff member to perform his or her job duties.

• May provide back up to other administrative job duties
• Complies with Merakey Policy and Procedures.
• Performs other duties as assigned.

Merakey is a leading developmental, behavioral health and education provider offering a breadth of integrated services to individuals and communities across the country. We leverage our size and expertise to develop innovative solutions and new models of care to meet the needs of individuals, their families, public and private healthcare funders and community partner organizations. We recognize that complex needs require a holistic approach. With our experience, expertise and compassion, we empower everyone within our communities to reach their fullest potential. With a rich tradition spanning 50 years with nearly 10,000 employees, Merakey provides care to over 40,000 adults and children throughout Pennsylvania, New Jersey, New York, Maryland, Delaware, Virginia, Louisiana, Michigan, Texas, California, and Tennessee.

For more information on each individual service, please visit:

https://www.merakey.org/services-idd.html

MERAKEY IS PROUD TO OFFER THE FOLLOWING BENEFITS

In addition - we offer the following benefits:

• Work/Life Balance
• Competitive Compensation Plans
• Opportunities for professional growth and advancement
• Medical, Dental, and Vision Insurance Plans
• Flexible Spending Accounts
• Short/Long Term Disability Coverage
• Life Insurance
• 403B Retirement Plan (with company matching)

APPLY TODAY

www.merakey.org/careers

Requisition Number: 73826

Merakey is an Equal Opportunity Employer!

Requirements:

• Associate Degree
• 3 - 5 years experience
• Minimum of 1 year experience in a professional office environment