MAJOR FUNCTIONS:

Under general supervision, the Administrative Assistant is responsible for performing a wide variety of secretarial, clerical and administrative tasks for the program. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

DUTIES AND RESPONSIBILITIES:

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.
• Maintains facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to appropriate person and takes accurate, complete messages when necessary.
• Orders office and program supplies.
• Sorts, opens and distributes mail.
• Performs other duties as requested.

REQUIREMENTS:

Education, Experience and Skills Required:

• High School diploma or GED.
• Two years of prior Administrative Assistant or office experience.
• Computer proficiency with good working knowledge of Microsoft Office Software (i.e. Excel, PowerPoint, Word, Outlook).
• Good communication, interpersonal, writing, and filing skills.
• Ability to prioritize and meet deadlines.
• Ability to work independently and as a team.
• Experience working directly with people from diverse racial, ethnic and socioeconomic backgrounds.

License/Certification Required:

• None

Preferred Education, Experience and/or Skills:

• College degree.