Are you a highly organized individual with a keen eye for detail? Are you a computer-savvy multitasker who thrives in a dynamic work environment? Look no further! Sandestin Golf & Beach Resort is seeking a talented Administrative Assistant to join our team in a full-time capacity. As an integral member of our renowned resort, you will split your time between the prestigious Burnt Pine Private Club and our esteemed Catering and Conference Services department. Embark on a fulfilling career where your organizational prowess and exceptional administrative skills will shine.

Job Summary:

• Administrative Support: Provide comprehensive administrative support to both Burnt Pine Private Club and Catering and Conference Services, including managing calendars, scheduling appointments, organizing meetings, and preparing correspondence.
• Documentation and Reporting: Assist with preparing and maintaining various reports, presentations, and documents, ensuring accuracy and adherence to established guidelines.
• Communication Liaison: Serve as a communication bridge between internal teams, external vendors, and clients, ensuring efficient and effective information flow.
• Event Coordination: Collaborate with the Catering and Conference Services team to assist with event coordination, including managing bookings, updating event details, and supporting event logistics.
• Database Management: Maintain accurate and up-to-date databases, ensuring the integrity and confidentiality of sensitive information.
• Customer Service: Provide excellent customer service to members, guests, and clients by promptly addressing inquiries, resolving issues, and delivering a warm and professional experience.
• Office Operations: Assist with general office operations, including ordering supplies, managing mail, and maintaining organized filing systems.
• Ad hoc Projects: Support special projects and initiatives as assigned, demonstrating flexibility and a willingness to contribute to the overall success of the resort.

Education:

High school diploma or equivalent; additional education or certifications in administrative studies is a plus.

Requirements:

• Proven experience as an administrative assistant or in a similar role, showcasing strong organizational skills and attention to detail.
• Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management systems.
• Excellent written and verbal communication skills, with a keen eye for grammar and formatting.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills, with the ability to interact professionally with team members, clients, and external stakeholders.
• Discretion and integrity when handling confidential information.
• Flexibility to work occasional evenings or weekends to support events.
• Knowledge of the hospitality industry or previous experience in a resort setting is a plus.
• additional duties as requested

Basic Required Skills:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Utilizes an “open door” policy, and reviews employee satisfaction results to identify and address employee problems or concerns.
• Requires good communication skills, both verbal and written.
• Must have knowledge of Microsoft software such as Excel, Word, and Outlook.
• May be required: to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations.

Physical Demands:

• Most work tasks are performed indoors. Temperature is moderate and controlled by the environmental systems.
• Must be able to stand and exert well-paced mobility for up to 5 hours in length.
• Must be able to exert a well-paced ability to maneuver between functions occurring simultaneously.
• Must be able to lift items weighing up to 25 lbs. as needed.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability, and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other employees.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.

Certificates/Licenses: None Required