Administrative Assistant

Title: Administrative Assistant

Department: Lifelong Learning

Reporting: Reports to the Director for Lifelong Learning

FLSA Status: Non-Exempt

Description: This position will manage the day-to-day responsibilities related to planning and executing facility rentals, programs, and events sponsored by Wagner College Lifelong Learning.

RESPONSIBILITIES

• Office Operations: Answer and direct incoming phone calls, greet and direct office visitors, manage incoming and outgoing mail and deliveries, and maintain a highly coordinated and professional office setting. Maintain office supply levels. Coordinate with appropriate service units to address maintenance or IT issues for the office.
• Student Support and Enrollment Management: Field inquiries by prospective lifelong learning students and parents and assist in enrollment and registration processes. Prepare class rosters, record attendance and grades as applicable, and assist with communicating class directions to students at the start of each program.
• Client Acquisition and Customer Service: Field inquiries by prospective facility rental clients. Execute client acquisition strategies. Conduct walking tours of campus with prospective clients. Prepare contracts and invoicing for all campus facility rentals. Remit payment to external vendors contracted to provide services, equipment or furniture to support the event.
• Conferences and Event Support: Assist with planning and daily operations of summer residential groups. Manage all aspects of the event planning process including scheduling campus space, coordinating services such as catering, housekeeping, maintenance, security, staffing and communication of events to the campus community.
• As needed, supervises temporary summer conference employees.

Nothing in this job description restricts Management’s right to assign or reassign duties and responsibilities to this job at any time.

QUALIFICATIONS

Work Experience: 1 - 3 years office or comparable administrative experience; experience in planning events a plus

Education: Associates or Bachelor’s Degree a plus but not required

Desired Work Traits:

• Excellent organizational skills
• Attention to detail
• Time management
• Good customer service skills

Computer Skills:

• Internet research
• Microsoft Word/Google Docs
• Microsoft Excel/Google Sheets

Communication/Interpersonal Skills:

• Strong oral and written communication skills.
• Able to build relationships with campus partners and external clients.

Apply at the link below by completing the application form and uploading your cover letter and resume in pdf format only please.

https://form.asana.com/?k=jmUhFRF41NF8QrMyC6913Q&d=1136039123885873

Additional Information
In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $40,000 - $45,000. Wagner College considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

Wagner College achieves this mission through the implementation and enhancement of The Wagner Plan for the Practical Liberal Arts, which was formally launched in 1998. This innovative and bold curricular methodology is predicated on a method of integrated learning. It builds upon Wagner’s history of combining liberal arts and focused professional programs, coupled with our unique location and requires experiential learning for all students. The Plan has thus ushered in a new vision of engaged student learning that is at once reflective and integrated, theoretical and practical. Our goal has been, and continues to be, to provide a transformative college experience which best prepares our students for positions of effective and responsible leadership and citizenship in their chosen professions, and in their personal and public lives. From the outset, our faculty have eagerly led this learning centered endeavor.

Preparing all students for such leadership requires a coherent, efficient, effective and universal educational program and a focused Faculty and Administration, supported by an equally committed Board of Trustees.

Wagner College prepares students for life, as well as for careers, by emphasizing scholarship, achievement, leadership, and citizenship. Wagner offers a comprehensive educational program that is anchored in the liberal arts, experiential and co-curricular learning, interculturalism, interdisciplinary studies, and service to society, and that is cultivated by a faculty dedicated to promoting individual expression, reflective practice, and integrative learning.

Wagner College offers a generous benefit package that includes medical, dental, vision, pension and paid time off benefits to all full-time employees. The Wagner College Office of Human Resources partners with all members of the College community to cultivate a work environment that values equal opportunity, diversity equity inclusion and access, professional development and individual excellence.

Wagner College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, marital status, age, disability or genetics. In addition to federal law requirements, Wagner College complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

• Posted in Non-Exempt on May. 3, 2023