Employment Type:

Shift:

Description:

Full time - 40 hours

Administrative Assistant position summary

Under supervision, provides administrative and clerical support to assigned staff members. Primary responsibilities include documentation, data processing, reports, scheduling meetings, set-up and maintenance of office files, and maintenance of office equipment and supplies. Uses discretion in screening and prioritizing phone calls and mail, editing outgoing correspondence and coordinating schedules and meetings. Provides back up for other administrative staff when necessary.

Responsible for performing a variety of clerical duties that support productivity, efficiency, and meeting critical deadlines. Schedules meetings and appointments. Handles incoming and outgoing mail, maintains general files, make and distributes copies, and types correspondence and reports, as directed. Updates agency manuals and provides back-up coverage for reception activities. Completes special assignments and assists in maintaining all standardized operational processes.

Maintains all active client records, filing clinical and other incoming documentation in a timely and efficient manner for review and assessment by agency professional staff. Retains and updates a log of all current client cases and distributes to staff on a weekly basis. Maintains a control procedure for all active and inactive files, staying apprised of their location at all times. Retrieves records upon request and restructures as inactive following discharge procedures. Apprises the Administrator or designee of identified discrepancies or problems. Assists in the preparation of accumulation of documents for responding to requests for information and denial notices, filing appeals, and presentation at hearings. Logs and mails physician’s orders and follows up by telephone to assure documents are returned timely. Performs general clerical functions to facilitate home health operations to include typing/copying memos, letters, documentation, and reports; scheduling appointments and meetings; updating home health agency policy manuals, and maintaining calendars.

Other benefits

• Medical, dental and vision insurance - effective Day 1!

• Short and long-term disability

• 403b retirement with matching contribution

• Generous paid time off PLUS 7 paid holidays

• Comprehensive orientation

• Tuition reimbursement

Minimum qualifications

• High School Diploma or equivalent.

• One year of clerical experience; preferably in a health care setting.

• Medical records background is preferred.

• Good organizational skills, and attention to detail are requisite for success in this position.

• Must have excellent clerical skills, including computer skills and proficient data entry.

• Experience using all types of office equipment preferred.

• The ability to handle multiple priorities, ability to identify potential problems and prevent their occurrence, are competencies that the candidate for this position should possess.

About Trinity Health Of New England At Home

Trinity Health Of New England At Home - Connecticut is a member of Trinity Health At Home, a national home care, palliative care and hospice organization serving communities in twelve states. We are is a comprehensive, trusted provider of home care and end-of-life care in the sacred place that people call home. A Catholic-based, non-profit organization, we serve patients and their loved ones with home care (skilled nursing, physical/occupational and speech therapy and medical social work), hospice and bereavement services. Our legacy continues with a pioneering, future-thinking care model. We blend clinical expertise with our exclusive Home Care Connect™ virtual care program to help patients achieve their health goals. We have energizing new vision and strategy. Join us and shape the future of healthcare!

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Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.