Job description

Primary administrative support for all district special education processes, programs, students, and staff with the exception of specific tasks as assigned by Special Education Administrators.Maintains a current working knowledge of and prepares all State Department of Education annual and periodic reports and forms related to special education and Section 504, and provides support to building based administrative assistants/clerks regarding such reports.Applies and maintains current working knowledge of applications designed for the compilation of student, fiscal, and general data related to special education and 504.Acts as special education database manager to ensure the proper functioning of the database for the special education/504 process, to support programming, and state data collection.Organizes, updates, destroys, and generally maintains all student, fiscal and general files as required by student record laws and other state regulations regarding the maintenance of special education/504 records and registers.Researches information, gathers data, and makes inquiries for periodic projects related to special education/504.Prepares correspondence for the Administrator(s) of Special Education, as necessary.Initiates the distribution of all annual routine special education/504 notifications, memoranda, regulatory correspondence, etc.Prepares all materials as related to special education/504 including the processing of reports, letters, newspaper and social media notifications, individual educational plan data entry, and grants.Employs appropriate telephone communication with parents, staff, transportation companies, other school districts, and the general community, and records messages as necessary.Prepares purchase orders as directed.Prepares, compiles, and submits student information for the Medicaid Reimbursement program.Assists in the collection, preparation, and distribution of Special Needs student transportation rosters and bid forms to transportation providers and/or the Finance Department, as necessary.Schedules interviews, conferences and/or appointments for the Administrator(s) of Special Education as directed.Performs receptionist duties as needed.Assists in the collection and notification of outside services, including but not limited to: interpreting services, outside independent evaluation services, outside special education services, outside special education placement services.Performs such other tasks as may, from time to time be assigned by the Administrator(s) of Special Education and/or Superintendent.

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