Job description

War Memorial Center
__________________________________________________________________________________________

750 North Lincoln Memorial Drive ~ Milwaukee, Wisconsin 53202
Phone: 414-273-5533 ~ www.warmemorialcenter.org

The War Memorial Center is seeking to fill a part-time, 20-24 hours per week, Administrative Assistant position. Send cover letter, resume, and salary requirements.

Job duties:

• Answers incoming calls and greets visitors.
• Provides general information regarding facility rental and other services.
• Distributes incoming and outgoing mail.
• Types, copies, and mails general correspondence, and other documents, ensuring accuracy and timeliness.
• Administers personalized brick sales and database.
• Performs accounts receivables duties by preparing invoices, recording invoices, processing payments, following up on unpaid invoices, preparing deposits, and filing.
• Compiles, summarizes and records information, to include numeric calculations, ensuring accurate, up-to-date information.
• Maintains board of directors membership lists and mailing labels ensuring accurate, up-to-date information, and other board related documents.
• Maintains office equipment.
• Monitors office supplies inventory, re-ordering supplies, forms, stationary, etc. as needed.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent plus related business courses and 3 or more years related clerical experience.
• Excellent communication skills (telephone, email, in person) with ability to speak effectively in response to common inquiries or complaints.
• Strong writing and proofreading skills.
• Strong attention to detail.
• Strong organizational skills.
• Strong time management skills.
• Ability to type 45 words per minute.
• Ability to operate a computer, scanner, calculator, copy machine, and postage machine.
• Advanced knowledge of Microsoft Windows, Word, Excel, Outlook, Power Point, Publisher, and Access or other data base software.
• Strong data management skills.
• Ability to multi-task.
• Team oriented with ability to work independently within a small office.

Physical Demands: Must be able to: hear; talk; use hands to finger; handle, touch objects, tools or controls; sit; stand; walk; stoop; kneel; crouch; reach above and below shoulder height; and pull/push, lift and carry up to 10 pounds.

The War Memorial Center is an equal opportunity employer.

Work Location:

• One location

Work Remotely

• No

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Administrative Assistant: 3 years (Required)

Work Location: In person

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