Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, Eugene, and Woodburn. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

Assist the Director for the School of Social Sciences, faculty, students and outside constituents as needed to ensure proper operation of the school.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Be available to assist the school director, faculty, centers and community with a constructive/positive attitude. This will ensure instruction is clear and the task on hand will be done accurately and on time.
• Representing the School of Social Sciences in meetings, gatherings and events will be required as needed for the director and school as it takes on more of a business position.
• Responsible for the School of Social Sciences, the Center for Civic Engagement and Center for Peace and Spirituality budgets to ensure balancing actuals to Datatel, and staying within the allocation for each department and center. Some purchases include office and instructional supplies, memberships, catering and travel arrangements for faculty and staff. This entails detailed record keeping for each expense in order to balance the budget.
• Responsible for hiring, training and supervising work-study students in the school and various Centers assigned to the School.
• Responsible for processing timecards for all work-study students within the School of Social Sciences, Center for Civic Engagement and Center for Peace and Spirituality. This also entails detailed record keeping for each student, department and center in order to stay within each allocated budget.
• Responsible for requesting and providing approval, authorization for purchases made for the school, though paid by outside departments. This requires detailed communication and correspondence pertaining to each individual school, or department for each purchase and budget or fund transfer.
• Responsible for CAS travel course communication to faculty about guidelines and assist the Study Abroad Committee with updates, meetings and news. Coordinate registration/sign up forms and resident life/student conduct clearance for travel.
• Responsible for CAS travel course finances and budget processes including; collecting budget information from faculty traveling, coordinating travel insurance quotes.
• Responsible for assisting faculty in making purchases for CAS travel courses prior to departure; hotel, tour tickets, airfare, etc.
• Work with the Business office to create GLs for each CAS travel course, and coordinate pay for tour guides, process advances, etc.
• Responsible for making sure travel course accounts are closed and coordinate with CAS central for filing reports.
• Responsible for the support of the school employment searches by compiling files for each candidate, sending receipt letters as files are reviewed and arranging the agenda, travel and catering/meeting times for each visiting candidate.
• Scheduling rooms and catering on and off campus for group events and meetings.
• Responsible for taking minutes at the faculty meetings held by the school and department chairs.
• Maintain and schedule repair for all School of Social Sciences equipment (currently in Marsh, Carnegie, and Chapman) as needed.
• Responsible for mail distribution to to all faculty within the school in their various buildings (currently Marsh, Carnegie, and Chapman).
• Responsible for work order requests through facilities, and following up to make sure they are completed, and charged to the appropriate budget within the school.
• Responsible for maintaining current faculty scholarship materials for the school’s collection displayed in Marsh Hall.
• Responsible for the design of publications for departmental events as requested using the university guideline.
• Responsible for editing and entering new information for website updates as needed for individual faculty within the school.
• Responsible for providing enrollment reports for the School Director.
• Responsible for faculty and student newsletter creation and distribution.

JOB SCOPE: The duties of this position are primarily performed independently, with minimal supervision. Direction is always available through the school director and offered when applicable.

SUPERVISOR RESPONSIBILITY:

• Manage student work-study for the School of Social Sciences to include work authorization, timecards and balancing the work-study budget for all departments.
• Assist and support Center Directors

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance.
• Takes responsibility to eliminate the source of problems.
• Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
• Maintains proper appearance and personal conduct for the employee’s particular job.
• Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
• Demonstrates ability to work in a team environment.

WORKING CONDITIONS: Office environment with daily campus deliveries.

PHYSICAL ACTIVITIES: Lifting. Talking. Walking.

PHYSICAL REQUIREMENTS: Light work.

APPLICATION: Please upload cover letter, resume and names and phone numbers of three professional references. Please name your documents as shown in the following example: (Example: Adams_Amy letter, Adams_Amy résumé, Adams_Amy references).

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.

Application materials will be screened and interview candidates will be selected and notified by telephone. The hiring process normally consists of several interviews and can last several weeks depending on the position. All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.