About WestEd

As a community of over 900 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact — asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.

Furthering diversity, equity, and inclusion is core to who we are and how we work. We are committed to working with our clients to illuminate and address disparities, value and elevate diverse voices, and ensure equitable access to our resources and services. Please review our commitment to diversity, equity, and inclusion on our Careers page at wested.org. Come and join us!

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION—Although WestEd provides the option of working at one of its facilities for employees, many roles allow employees to choose to work remotely for their own convenience. The decision to allow remote work at the employee's convenience is based on the requirements of the position or project in question.

Content Area or Department Brief Description

Early Childhood Intervention, Mental Health and Inclusion content area includes training, technical assistance, and consultation to build the capacity of systems and professionals to support healthy social, emotional, and developmental outcomes; promote participation and inclusion; and foster child and family resiliency. This area supports state and local programs that work with families of young children with disabilities, developmental delays or at risk for developmental delays to promote and support overall development and to promote and address infant-family and early childhood mental health, particularly in under-served and vulnerable populations.

The Opportunity

Participate as a member of the Operations Team to ensure quality assurance in project administration of reporting activities, hiring, purchasing and all other internal organizational systems and operations. Manage contracts and invoicing and support event production.

Core Focus Areas

Collaborate with senior project leadership to manage contracts and invoicing by:

• Create, process and monitor contracts, subcontracts, purchase orders, consultant agreements, and invoices for over 100 consultants.
• Manage consultants, subcontractors, and vendors.
• Review invoices for accuracy and follow up with the appropriate departments as needed.
• Identify appropriate process for contracting with individuals and agencies.
• Manage tasks lists and project scopes by effectively tracking tasks, consultant budgets.
• Interface on a regular basis with internal staff at all levels in the organization while building effective relationships.

Event Production

• Coordinate event management logistics for in-person and virtual events that may include conducting outreach to prospective participants, preparation of meeting materials, booking meeting rooms, arranging catering, point of contact for caterers and other vendors, overseeing location set up and clean up, and registering participants.
• Provide coaching and support on an ongoing basis to staff with travel and expenses.
• Coordinate meeting logistics and planning for external workshops and training events and internal meetings, including processing travel requests
• Support staff with travel and expenses within Concur by providing coaching and support on an ongoing basis

Onboarding

• Assist with the review of resumes for staff positions. Schedule and participate in the interviewing process for staff.
• Coordinate onboarding process for new hires with Program or Project Director, which includes ordering necessary computer equipment, software and set up of home or office space.
• Provide new hires with basic onboarding training as part of D2 and WestEd. Train new staff on WestEd internal processes.

Support

• Communicate with colleagues, clients, and partners in a manner that is professional, responsive, and appropriate.
• Assist with the development of project protocols that align with WestEd’s internal systems.
• Ensure consistency of approach by following established processes and protocols while engaging in process improvement when appropriate.
• Develop and apply familiarity with content knowledge and key concepts within project / service areas integrating that familiarity into the development of meeting notes, project correspondence and spreadsheets for internal and external audiences.
• Apply mastery of WestEd tools such as Box, Smartsheet, Excel, and Word to various project processes. Act as an expert-resource to program staff in the effective use of these tools.

• Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.

SALARY AND BENEFITS:

The full salary range for this position, WestEd level F, is $74,080 to $111,100 but WestEd does not typically hire at or near the top of the salary range. The typical hiring range for this role is $74,080 to $92,600. The actual offer takes into account multiple factors including but not limited to education; experience; internal equity, and other organizational needs.

In addition to the base salary, benefits include:

• 15% contribution toward retirement effective day 1 of employment
• Pre-tax Flexible Spending Accounts
• All health/welfare benefits are effective first of the month following hire date
• PTO: 3 weeks vacation (increases to 4 weeks beginning the 4th year of employment), paid holidays, and 12 days paid sick leave per year
• Life Insurance: value of 3x gross salary
• Opportunities for annual merit-based performance increases + annual incentives
• Professional development opportunities & mentorship program

For more detail about our benefits, go to: https://www.wested.org/work-at-wested/benefits/

Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resource groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few. We hope you’ll consider joining us to build better schools, communities, learning pathways, and more! #LI-Remote #LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)