The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The NYPD strives to foster a safe and fair city by incorporating Neighborhood Policing into all facets of Department operations, and solve the problems that create crime and disorder through an interdependent relationship between the people and its police, and by pioneering strategic innovation.

The Contract Administration Section (CAS) oversees the processing of all procurements for the NYPD to meet the needs of the Department. The purchases overseen by the Contract Administration Section include the following types of contracts: (1) Construction related procurements, such as renovations and repairs of NYPD facilities, as well as contracts for scaffolding, and parking lot and sidewalk resurfacing, (2) plant management, including various contracts for maintaining various building systems and equipment, (3) a variety of contracts to meet the Department’s various Information Technology needs, including software, hardware, maintaining and enhancing various Department Systems; (4) Various Emergency Contracts to take care of Needs of the Department that come up on an Emergency basis, and (5) contracts for specialized goods and services such as helicopters, firearms, horses, and bullet proof vests. The Contract Administration Section is responsible for making sure that all procurements are processed in accordance with the City’s Procurement Rules and Procedures.

CAS seeks an exceptional procurement professional who is highly motivated and detail-oriented, to serve as an Administrative Procurement Analyst. The successful candidate will have worked in a fast paced, agency procurement / contract section and have extensive experience in handling a variety of City procurements, including the development of solicitation documents. Experience in processing these procurements in the PASSPort System is also critical.

The selected candidate must have a good understanding of the City's Procurement Policy Board Rules, as well as the ability to process a wide variety of procurements utilizing various procurement methods. They must also possess high proficiency in utilizing the PASSPort System, FMS and other systems for review, approval and processing of Purchasing Requisitions, Responsibility Determinations, PSRs, RFAs, RCAMs, and RFRs.

Responsibilities will include:

• Training other staff in the utilization of PASSPort.
• Coordinating and collaborating with all stakeholders in the procurement process.
• Assisting the Agency Chief Contracting Officer (ACCO) in managing the contract and purchasing activity of various NYPD Bureaus.
• Managing and coordinating vendor due diligence reviews, including recommendation of strategies for resolution of complex responsibility determination issues.
• Reviewing the procurement needs of the Agency and developing work plans to meet these needs.
• Achieving procurement milestones for high-priority programs with vigorous time frames; ensuring compliance with procedures of the Procurement Policy Board and the Mayor's Office of Contract Services (MOCS)
• Providing technical advice and quality assurance to stakeholders to ensure work is performed correctly, and developing procedures for administration of contract, procurement and purchasing activities.
• Educating and advising Agency staff on appropriate procurement methodology and applicability of local procurement laws.
• Representing the ACCO and Deputy ACCO in key meetings with senior officials, negotiations with vendors and conducting public hearings, if authorized.

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred skills include:

• Understanding and working knowledge of the NYC PPB Rules
• History of successful development of solicitation documents (specifications and scope of work)
• Exceptional organizational and analytical skills
• Superior verbal and written communication and negotiation skills
• Strong desktop computer application knowledge and skills (MS Outlook, MS Work, Excel)
• Ability to manage a wide range of projects, simultaneously in a fast-paced environment
• Working knowledge of Passport and FMS
• Master's or other advanced degree preferred

In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and un-emancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

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This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

375 Pearl Street

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.