Administrative Program Coordinator, Strauss Center for International Security and Law
Full Time
Austin, TX 78701
$44,000 a year
Posted
Job description
Job Posting Title:
Administrative Program Coordinator, Strauss Center for International Security and Law
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Hiring Department:
School of Law
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The Strauss Center for International Security and Law
integrates expertise from across the University of Texas at Austin, as well as from the private and public sectors, in pursuit of practical solutions to emerging international challenges. Towards that end, the Center sponsors a wide array of research programs and educational initiatives which vary from security and technology pursuits, to national security and regional challenges programs, and our broader outreach for students and the public.
The University of Texas at Austin provides an outstanding benefits package to staff, including:
- Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
- Vision, dental, life, and disability insurance options
- Paid vacation, sick leave, and holidays
- Teachers Retirement System of Texas (a defined benefit retirement plan)
- Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Training and conference opportunities
- Tuition assistance
- Athletic ticket discounts
- Access to UT Austin's libraries and museums
- Free rides on all UT Shuttle and Capital Metro buses with staff ID card
For more details, please see:
https://hr.utexas.edu/prospective/benefits
and
https://hr.utexas.edu/current/services/my-total-rewards
Purpose
Provide reliable, executive level support and assistance to the Director, interfacing with senior management, faculty, staff, and external constituencies to further the goals of the Strauss Center for International Security and Law. Oversee, manage, and coordinate the day-to-day activities of the center, including a wide array of research programs, educational initiatives, and broader outreach for students and the public.
Responsibilities
- Operational Oversight and Management
Oversee all operational support for the Strauss Center and its faculty, staff, and guests. Manage Strauss Center facilities in collaboration with the LBJ School and the Law School including anticipating and coordinating requests and maintenance. Coordinate the purchase and maintenance of office supplies (Staff laptops, monitors, other hardware, software, kitchen supplies, first-aid, etc.) Coordinate IT support. Maintain software licenses and departmental records. Organize and provide records and other needed information for financial and HR management.
- Program Management and Support
Manage Strauss Center programmatic efforts. Coordinate special projects, conferences, receptions, and events as directed. Plan catering for lunch meetings and special events. Work with Program Coordinators to maintain a record of program activities for annual endowment compliance reports. Make all travel arrangements (RTA, flights, reimbursements) for program faculty, speakers, and guests. Support the Director in maintaining lines of communication with donors related to program development and administration. Work with Program Coordinators to maintain a record of program activities for annual compliance reports and other purposes. Provide administrative support for fundraising efforts, including grant-writing and reporting.
- Executive Support
Provide executive support to Strauss Center Director. Coordinate regularly scheduled and ad hoc meetings, as directed. Provide counsel regarding administrative matters. Ensure the preparedness of the Director for meetings, events, and trips, and work with others to ensure materials are prepared appropriately and on time. Screen and control flow of incoming phone calls and visitors to the office and take appropriate action on messages, meeting requests, etc. Make all travel arrangements (RTA, flights, reimbursements) for the Director. Perform other needed administrative and programmatic tasks as directed by Strauss Center Director.
- Staff Management
Supervise student research assistants and temporary administrative employees including performance management and timesheet approval.
- Other related duties as assigned.
Required Qualifications
Bachelor's degree. Three years of experience coordinating or administering a program.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
UT administrative experience. Prior experience with or interest in the subject matter covered by our research programs and educational initiatives.
Salary
$44,000 + depending on qualifications
Working Conditions
- Typical Office Environment
- Repetitive use of a keyboard
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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E-Verify Poster (English)[PDF]
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E-Verify Poster (Spanish)[PDF]
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Right To Work Poster (English)[PDF]
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Right To Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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