Job description
Department
UNT-Logistics & Operations Mgmt-131350
Job Location
Denton
Full Time/Part Time
Retirement Eligibility
TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit
https://hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information
Commensurate with experience.
Department Summary
The Department Logistics & Operations Management is a part of the G. Brint Ryan College of Business. It is nationally recognized for a focus of excellence in teaching; preparation of graduates with excellent communications and problem solving skills; graduates who have a strong base with respect to general education and business knowledge; the capacity for abstract logical and critical thinking; and sensitivity to personal and professional ethics and social responsibilities.
Position Overview
This position is responsible for providing more complex administrative support and customer oriented services to a department. Coordinates activities and acts as department/area liaison handling issues that are sensitive and confidential. Identifies and recommends improvements for administrative procedures, as necessary assignments vary from routine to complex in nature and require some latitude and problem solving and interpretation of departmental and university guidelines.
Additional Posting Details
Minimum Qualifications
Associate’s degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
- Exceptional customer service skills.
- Intermediate Microsoft Office skills.
- Knowledge of accounting/budgeting procedures.
- Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
- Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
- Ability to conceptualize, plan and organize multiple assignments effectively.
- Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
- Skill in developing and maintaining good working relationships.
- Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
Bachelor Degree. Knowledge of University policies and procedures. Experience with PeopleSoft/EIS.
Required License / Registration / Certification
Work Schedule
Monday – Friday 8:00 am to 5:00 pm
Driving University Vehicle
No
Security Sensitive
This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title
Administrative Specialist
Physical Requirements
Carrying, Lifting up to 10 pounds, Reaching, Sitting, Writing, Talk or Hear, Ability to communicate
Job Duties
o
Serves as department receptionist/information. Monitors and answers incoming departmental phone calls and emails. Takes accurate messages and responds to messages in a timely manner. Provides backup support to the Administrative Coordinator.
o
Payroll/Human Resources. Under the direction of the department chairs and/or the department administrative coordinators process hourly student employee job postings, hiring, payroll approval, etc. Follows all UNT/College/Department policies and guidelines. Is the liaison between the Department and the lab, tutors, and graders.
o
Record retention manager. Responsible for all record retention processes for the departments, including department faculty; following UNT guidelines and policy. Completes or assists Administrative Coordinator with preparation of classroom related forms (i.e. grade change forms, drop forms, pass/no pass forms).
o
Textbook coordinator. Processes textbook orders for each semester. Monitor schedule changes (section adds/deletions, class capacity changes, etc.) and reports significant changes to book store. Interacts with publisher representatives and oversees the ordering of textbooks and desk copies as needed for instructors, ITDS tutor lab and library reserves.
o
Enrollment management. As requested by the department chairs and/or administrative coordinators provide enrollment data/reports, class offerings, audit student transcripts, and other student/classroom-related information using the EIS system.
o
Department media. Under the direction of the administrative coordinators and department chairs maintain department website information ensuring accuracy and that information is updated and accurate. Works with RCoB technology department to request changes.
o
FIS System. Enters syllabi and faculty information as required for the FIS reporting system under the direction of the department chairs and/or administrative coordinators.
o
Faculty support. Manages and creates SPOT evaluations for departments. Handles requests from faculty when needed.
o
Preparation of travel request. Prepares accurate travel requests. Maintains a budgetary spreadsheet of travel and reports expenditures to the Administrative Coordinator and/or the Department Chair.
o
Help organize, arrange, coordinate, and deliver department events in conjunction with Administrative Coordinator.
Posting Detail Information
Posting Number
S6222P
Position End Date (if temporary)
Special Instructions to Applicants
abouteureka.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, abouteureka.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, abouteureka.com is the ideal place to find your next job.