ADMINISTRATIVE SPECIALIST (PROGRAM PROJECT SPECIALIST II)
Job description
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a master multi-tasker with excellent communication skills and an upbeat attitude. This position performs professional-level statistical and administrative functions for the Office of Inspector General (OIG).
- Records all bureau financial activity
- Assists with all Human Resources (HR) functions, such as Family and Medical Leave Act (FMLA), position control, personnel actions and organizational charts
- Processes and tracks all purchases utilizing the Arizona Purchasing Portal (APP)
- Utilizes Arizona Financial Information System(AFIS) to track all financial expenditures
- Manages and coordinates all travel arraignments for the OIG
- Researches and secures information and documentation in support of the OIG
- Liaisons with department entities to secure information in support of the OIG and ADCRR needs and goals
- Researches, tracks, monitors, compiles, and documents statistical information and reports associated with the OIG
- Maintains confidential records
- Identifies, researches, and secures equipment and resources needs for bureau unit and staff
- Performs property inventories and documents losses, procurements, damages and salvage of equipment
- Participates and completes tasks associated with special projects
- Participates in required and advanced training to enhance performance
- Drives on State business
- Performs other duties appropriate to the assignment
- Federal and State laws, statutes, and regulations pertinent to the assignment
- ADCRR policies, procedures, and practices of administration and management
- Composing business correspondence, reports, and technical procedures
- Personal computers and various programs including Microsoft Office and Google Suite
- Business English including grammar, sentence structure, punctuation, and spelling
- Research methodologies
Skill in:
- Prioritizing work assignments
- Analyzing, researching, and problem-solving
- Interpreting and summarizing data and agency policies
- Data processing
- Researching, gathering, and compilation of information
- Developing and generating a wide variety of reports and correspondence
- Written and verbal communication
- Public speaking
- Basic mathematics and accounting techniques
- Statistical concepts and practices
- Building and maintaining interpersonal relationships
- Organization, multitasking, and time management
- Customer service and telephone etiquette
- Detailed-oriented and analytical
Ability to:
- Work in a fast-paced environment
- Track assignments and meet deadlines
- Produce clear, concise reports and technical procedures
- Multitask and work with minimal supervision
- Respond to requests and make independent decisions
- Conduct physical inventories
- Work in a prison environment
- Travel occasionally, including overnight stays
- Professionally interact with peers, supervisors, and managers at all levels, as well as other government and public entities
- Three (3) years of experience working in an administrative or secretarial field
- Experience with the vehicle fleet management
- Experience working with Google Suites and the Arizona procurement portal
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
Employment is contingent on the selected applicant passing a background investigation.
- Vacation and sick days with 10 paid holidays per year
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.
Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.
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