Admissions Assistant, Physician Assistant Studies
Full Time
Riverside, CA 92504
Posted
Job description
The Admissions Assistant will support the Physician Assistant Studies (PAS) Director of PA Admissions as the department’s initial contact for all student admissions functions. This position is responsible for answering and responding to all program inquiries from email, phone, social media, walk-in guests, and any other form of prospective student inquiry that comes to the PAS department. They will also assist in completing all administrative admissions responsibilities, including application file processing, data entry support, and general support to other admissions team members.
Essential Duties and Responsibilities
Other duties may be assigned.
- Reports to Department Chair of Physician Assistant Studies.
- Assists with student admissions processes with regard to and adherence to the program, ARC-PA, a regional accreditor, and other applicable standards.
- Coordinate and analyze admissions assessment data from E-medley, Exam Soft, & Qualtrics data systems.
- Assist with centralized application service (CASPA):
- Application review and processing within the PA department.
- Change/modify applicant status in CASPA.
- Correspond with the Office of Graduate Admissions as needed regarding applicants and incoming matriculant data.
- Assist with program website updates and social media updates, including content creation.
- Assist with direct mail, telephone, and email follow-up with prospective students and applicants.
- Assist in designing and creating communication materials promoting admissions updates and activities such as newsletters and brochures.
- Assist in planning, coordinating, and fully implementing PA admissions events, including interview days and prospective student events.
- Organize and moderate interviews for prospective students, assisting in the coordination of admissions volunteers and students.
- Create, implement, and troubleshoot admissions exams.
- Proctor applicant and student exams.
- Manage incoming cohort clearances, including criminal background checks, drug screens, physical exams, and immunizations.
- Maintain currency on university policies affecting admissions.
- Maintain PA program admissions records at the program and individual student levels.
- Work on concurrent projects while maintaining high standards of excellence, conformity to university standards, and a positive, cooperative attitude.
- Meet project/report deadlines set by the supervisor while proactively communicating with the supervisor if/when the deadline or dateline needs adjustment.
- Performs other duties as assigned by the CHS Dean or Chair of PAS.
This position could be responsible for assigning work and/or giving direction to part-time Student Workers to complete office work assignments.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Skill in using personal computers and related software applications, including MS Office, Google apps, publishing software, social media sites, testing software, and various university-specific applications.
- Preferred experience with Qualtrics, Microsoft Sway, Adobe Photoshop, or similar editing programs.
- A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
- Will need advanced level competency with Excel, including pivot tables, pivot charts, and complex formulas.
- Ability to read and write at a level appropriate to the duties of the position.
- Strong organizational skills and detail-oriented.
- Ability to work with and recall details of multiple facts, names, etc.
- Ability to relate positively and effectively with a diverse faculty, staff, and student body.
- Ability to plan, develop, and coordinate multiple projects.
- Ability to make administrative/procedural decisions and judgments.
- Ability to develop and maintain record-keeping systems and procedures.
- Ability to resolve customer complaints and concerns.
- Ability to multitask: alternate easily between entering information on the computer and conversing on the phone.
- Ability to investigate and analyze information and draw conclusions.
- Ability to both work independently and also follow directions as part of a team.
Bachelor’s degree from a four-year college or university, preferably in business, statistics, or related field; and/or five years related experience and/or training; or equivalent combination of education and experience.
Posting Detail Information
Open Date
07/03/2023
Remove from Web
Open Until Filled
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/7900
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