Job description

Position Summary

Residential remodel general contractor in the Danville area with diverse employees and subcontractors looking for a part time (20-30 hours/week) AR/AP Specialist who can work from home. We are looking for a candidate to take over our daily accounts receivable and accounts payable functions. He or she should be extremely detail-oriented and a team player. An ideal candidate will be open to assist with administrative tasks as well if needed. We need someone to ensure that our books are always up-to-date and accurate so that we can make effective decisions about the business. This position has potential to become full-time with additional accounting responsibilities.

This is a work-from-home position that may occasionally need to meet for in-person meetings near Danville, CA. Candidate must be local to Danville area.

Responsibilities and Duties

• Manage aspects of Accounts Receivable and Accounts Payable in Quickbooks Desktop

Accounts Receivable duties will include:

• Complete set up of new customers
• Send new contracts to customers through DocuSign; fully execute and file contracts in project folders
• Team with Project Manager to plan all billings by date on each project, process all invoicing, and perform collection as needed
• Set up T&M and service contracts, send for approval and set up project
• Update contracts for approved Change Orders, project allowances and permit costs, process invoices accordingly
• Enter all cash receipts
• Maintain client files with project and correspondence back-up
• Provide necessary support to clients in a friendly and professional manner

Accounts Payable duties will include:

• Complete set up of new vendors including obtaining required vendor and Subcontractor forms
• Process Accounts Payable invoices; balance to Purchase Orders, obtain approval and enter into Quickbooks accurately and in a timely fashion.
• Project timing for payment on AP invoices
• Process credit card payments for pertinent vendors, maintaining payment authorizations in an excel registerMaintain vendor files with invoicing back up and correspondence
• Process Employee Reimbursements for payment weekly; review and calculate mileage reports for payment monthly
• Track vendor certificates of insurance; request renewal certs as needed
• Provide necessary support to vendors in a friendly and professional manner

Other duties may include:

• Preparing email blast campaigns for holiday and other company announcements
• Plan CPR and Safety Training for all employees when required
• Plan holiday and employee functions
• Manage office phone system through Ring Central; cell phone account through AT&T

Qualifications and Skills

• Bookkeeping and basic accounting principles
• Well-organized and able to multitask projects and prioritize responsibilities
• Strong computer skills including QuickBooks, Microsoft Office, online
• Good written and verbal communication skills
• Prior exposure to the construction industry is a PLUS

Required Experience:

• Proficient in QuickBooks is essential,
• Proficient with Microsoft Office, especially Excel and Word

Although candidate will be required to perform tasks during business hours, there will also be opportunity to perform after-hours work if so desired. Work from home position that will require occasional face to face interaction with management and employees in the field. Company will supply all computer and other equipment needed for position.

Job Type: Part-time

Pay: $17.50 - $25.00 per hour

Benefits:

• Health insurance

Work Location: Hybrid remote in Danville, CA 94506

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