Assistant Registrar for Continuing Education Records
Job description
University Classification: Academic Services Senior Professional
Working Title: Assistant Registrar for Continuing Student Records
Department/Subunit: University Registrar, UCDenver
FTE: Full Time
Position #: 00729633
Requisition #: 29789
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The University of Colorado Denver is the state’s premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across eight schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through boundary-breaking innovation and impactful research and creative work. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and annual economic impact of more than $800 million. For more information, visit www.ucdenver.edu
The University Registrar has an opening for a full-time University Staff (unclassified) Assistant Registrar for Continuing Student Records.
Career Family: Academic Services
Jobs in this career family provide direct professional support for the teaching and/or educational service mission of the university. Functions include academic advising/counseling, student personnel administration, recruitment and admissions, registration, financial aid, faculty affairs, library services, curriculum administration, and others involving direct support of the educational mission of an academic unit.
Professional Level: Senior Professional
Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.
Work is performed fully independently.
Department Summary
The Assistant Registrar for Continuing Student Records will provide leadership and expertise in student records that support Lifelong Learning. Work in the duties listed below will include, but will not be limited to planning and collaborative decision-making, assessment, synthesizing and integration of knowledge and information from various subject areas, providing communication and customer service for internal and external constituents, and having the ability to create and execute projects independently and as part of a team.
Examples of Work Performed
- Participates in the campus-level implementation of Federal, State, and University policies and regulations concerning continuing education, professional education, for-credit, and non-credit programs, extended studies programs, certificates, micro-credentials, and digital education.
- Works with the Associate Registrar, Senior Associate Registrar, and the Assistant Vice Chancellor University Registrar to research, assess, and create ways to record credit and programs that support the Lifelong Learner, including the Comprehensive Learner Record.
- Assists in developing and creating best practices for recording for-credit and non-credit, degrees, certificates, micro-credentials, and other new continuing, professional, and digital education programs in the new education landscape.
- Monitors and enforces compliance with Federal, State, and University policies.
- Provides policy analysis and interpretation concerning continuing and professional education programs.
- Creates, documents, and reviews standard procedures to support students in programs such as CU Succeed, Smart Cities, Aspire to Teach, and other CPE and non-credit programs.
- Processes all transactions related to course enrollments in CU Succeed and other continuing, professional, micro-credential, and professional education programs.
- Works with CPE program directors to improve student data collection, registration processes, drop/add transactions, and grading procedures.
- Works with the Assistant Registrar for Degree Audit and Graduation to write audits in the uAchieve system that can be used to track progress for continuing education students as appropriate and directed by the Associate Registrar for Enrollment Services.
- Creates reports and uses them for benchmarking, meeting deadlines, and recommending continuous improvements for internal processes related to continuing education programs and processing.
- Reports to leadership regularly including the Associate Registrar for Enrollment Services, the Senior Associate Registrar, and the Assistant Vice Chancellor and University Registrar.
- Ensures that incoming data from Slate, uAchieve, and OnBase for the lifelong learner is appropriately applied to the student record in Campus Solutions.
- Reviews student records on a regular basis and works with school and college personnel in support of student success.
- Answers question daily about degree audits from continuing education students, internal staff, and campus constituencies.
Salary and Benefits:
The salary range (or hiring range) for this position has been established at $48,701 - $56,684.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
FLSA Status: Not eligible for overtime (exempt).
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Benefits:
Total Compensation Calculator:
Diversity and Equity:
The University of Colorado Denver is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.
COVID-19 Requirement
The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon the start date. Information regarding this requirement and exemptions can be found at:
Denver Campus exemptions are allowed for medical, religious, or personal reasons.
The University of Colorado Denver seeks individuals with a demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.
Minimum Qualifications:
- A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
- 2 years of professional-level experience in project administration and/or coordination.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
Preferred Qualifications:
- A master’s degree in any discipline from an accredited institution.
- 3-5 years of progressive experience managing complex projects.
- Two years of experience working at a 2- or 4-year college/university.
- Experience with PeopleSoft Campus Solutions.
- Experience with uAchieve, OnBase, and Parchment software.
- Experience with overseeing data maintenance related to compliance with academic policies.
Competencies:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Demonstrated commitment and leadership ability to advance diversity and inclusion.
- Ability to make decisions regarding day-to-day functional work
- Sound professional judgment regarding when to escalate a situation or decision and/or when to inform others about a situation or decision.
- Thorough understanding of academic policy, policy interpretation, procedures, and program requirements.
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