Associate Director for Program Administration

Dean - School of Medicine - MD/PhD Program

80979BR

Associate Director 2

None - Not included in the union (Yale Union Group)

Full time

Regular

Administration & Operations

Manager; Program Leader (25)

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Administration

37.5

Standard (M-F equal number of hours per day)

Medical School Campus

367 Cedar Street
New Haven, CT 06510

On-site

The MD/PhD Program manages the selection and training of MD/PhD students at Yale. The Program provides specific training, coursework and advising to students, and works with medical and graduate schools to ensure that students meet requirements for both MD and PhD degrees.

The Associate Director for Program Administration will report to the Director/Deputy Director. They will maintain a comprehensive understanding of the academic, administrative and fiscal requirements and regulations pertinent to the progression of MD/PhD students through the dual-degree Program. They will use this knowledge to ensure that MD/PhD students progress through training with optimal outcomes and in the shortest time-to-degree.

Specifically, they will: Work in partnership with the Director, faculty, staff, students, and service providers to develop and implement the Program’s strategy to achieve its mission; understand and monitor external and internal factors influencing the Program’s mission and goals; plan for financial and non-financial resources required for the Program to achieve its goals. Implement and maintain strong internal controls for effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identify, communicate, address and escalate risks in a timely manner to protect Program assets, resources, information and reputation. Manage mid- to long-term projects of the Program. Direct and implement solutions to problems that are routine to complex in nature and that affect multiple functional areas of responsibility; collaborate with others across the University who participate in MD/PhD student training to address and resolve such problems as appropriate. Evaluate Program activities to maximize efficiency/minimize redundancy of effort across schools and departments; establish procedures and policies to achieve such efficiencies. Effectively represent Program needs, challenges and opportunities at the University level. Proactively share knowledge and best practice with others. Manage IDP based student advising within the MD/PhD Program. Identify, implement and oversee systems to gather, track and report information to support the initiatives of the program. Track all program activities and regularly inform leadership of progress on each initiative. Recommend programmatic adjustments, changes or additions based on full knowledge of Program missions, goals and objectives. Review student spending requests for alignment with program mission and approve as appropriate. Collaborate with Director, G&PA and business office to determine program budget. Direct staff to ensure the Program retains and develops talent. Ensure that all staff participate in the University’s performance management and career development processes. Cultivate diversity of backgrounds and perspectives.

1. Directs, monitors, and assesses needs and directs the application of resources of an administrative University office dealing with one or more major functional areas. 2. Directs and implements solutions to problems that are routine to complex in nature and that affect multiple functional areas of responsibility. 3. Plans and/or participates in planning University activities on a long-term basis to comply with University goals and objectives. 4. Establishes and implements consistent university-wide policies in multiple functional areas of responsibility. 5. Ensures that University office policies and procedures are in compliance with federal, state, and local laws and ordinances. 6. Develops and monitors goals and objectives for managerial and professional staff in compliance with University strategies. 7. Directs a staff of exempt and non-exempt employees. 8. May perform other duties as assigned.

Bachelor’s Degree in related field and six years of experience or an equivalent combination of education and related experience.

Excellent interpersonal skills and enjoys working in a diverse, dynamic, and intellectually stimulating environment.

Self-motivated with strong work ethic, flexibility, good judgment, and ability to handle complex situations.

Strong written and oral communication skills.

Detail-oriented, ability to deliver on time, a drive to learn, and a passion for education of the biomedical workforce.

Ability to work independently and as part of a team with a wide range of individuals.

Knowledge of relevant student information systems; knowledge of NIH regulations regarding training and research funding; knowledge of medical, graduate and/or MD/PhD training pathways and requirements.

Occasional

Occasional

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

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The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
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equity@yale.edu

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