Job description

PURPOSE OF CLASSIFICATION

The purpose of this classification is to provide training and ongoing continuing education to new and existing court staff within the Magisterial District Courts of the 43rd Judicial District of Pennsylvania. Duties and responsibilities include, developing, coordinating and conducting training sessions in accordance with the policies and procedures dictated by the Administrative Office of Pennsylvania Courts, the Pennsylvania Rules of Court and all local rules pursuant to the 43rd Judicial District. This position will prepare all paperwork and provide orientation to new hires consisting of the workings of the Pennsylvania Unified Judicial System, the magisterial district court system, terminology and procedures necessary as they relate to the rules of court. The individual in this position will travel to all the magisterial district courts within the 43rd Judicial District as required and in accordance with developed training plans. This individual will assist the Deputy Court Administrator – Special Courts (DCA-SC) with court operation reviews of all of the magisterial district courts within the 43rd Judicial District of Pennsylvania. This individual will coordinate case management procedures and workflow within the magisterial district courts and any other necessary entities, assist magisterial district court staff with all general office functions as needed and perform advanced administrative support functions and related duties as required.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

MAGISTERIAL DISTRICT COURT AUDITOR

In accordance with Pa.R.M.D.J. 605(8) – Procedural Audits in the Magisterial District Courts, the duties of the individual in this position would include, but not be limited to:

Developing, administering, and maintaining court operations testing methods; designing court operations data collection forms.

Conducting court operations reviews for each of the magisterial district courts within the 43rd Judicial District of PA to assure compliance with the Pennsylvania Rules of Court, the policies and procedures dictated by the Administrative Office of PA Courts and all local rules or administrative orders pursuant to the judicial district.

Tracking the results of the court operations review and the generation of cumulative data reports internal to the Court as kept by the DCA-SC; communicating both in writing and in person the results of the review in conjunction with the DCA-SC.

Develop and implement additional training modules as needed by the courts to rectify any incorrect procedures identified in the review.

TRAINING COORDINATOR

Design and implement a training program, with the assistance of the DCA-SC, for all newly hired Magisterial District Court staff and existing staff consisting of modules for each aspect of the caseflow process and explanation of the terminology, format and information sources necessary to perform their duties within a magisterial district court.

Coordinate and communicate details of training methods to the DCA-SC to implement the modular training program and to obtain the necessary equipment, supplies and locations, both in the training facility and off-site, necessary to conduct the trainings.

Develop and evaluate the current processes and procedures being utilized in the magisterial district courts and suggest revisions or further need for development.

Provide one-on-one, small group or large group training.

Revise and update all training modules as necessary in accordance with new rules and procedures.

Meet regularly with the DCA-SC, as well as the District Court Administrator and President Judge if necessary, to discuss training needs; address problem areas; and review new procedures.

Collaborate with other county and court offices to develop procedures for handling processes that involve the magisterial district courts and those offices.

Receive training and remain active on the automated magisterial district court computer system.

Attend and participate in trainings offered to maintain the skills necessary to perform the functions of this position.

ADDITIONAL DUTIES

May be required to assist in providing clerical coverage in the magisterial district courts when necessary.

Research rules, statutes and case law when necessary.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Thorough knowledge of the Magisterial District Court procedural operations as detailed in the Pennsylvania Rules of Court, the Administrative Office of PA Courts Automated Procedural Manual and all local rules or administrative orders pursuant to the judicial district.

Thorough knowledge and ability to operate the Magisterial District Judge Computer System.

Ability to communicate in a manner that is precise and encourages a learning atmosphere.

Skills in gathering information and explaining substantive case processing requirements from offices both within and outside the Court.

Skills in organizing workload, establishing priorities and completing tasks timely.

Ability to use spreadsheets, word processing and other programs as required by work assignment.

Ability to establish and maintain an effective working relationships with the magisterial district court staff, the Magisterial District Judges, the District Court Administrator, the President Judge, as well as representatives and department heads of other offices.

ADDITIONAL FUNCTIONS

Exhibits understanding and employs principles of confidentiality.

Displays professionalism and conflict resolution skills when dealing with court users, the public, and colleagues as necessary.

Works collaboratively with colleagues and employees of the Court and County.

Able to work in an environment with varying levels of authority.

Exhibits willingness and ability to adapt to change.

Able to work independently and with minimal supervision; able to exercise discretion and exhibit problem-solving skills.

Understands and displays appropriate courtroom decorum.

Performs other related duties as required.

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by three (3) years previous magisterial district court experience and/or training that includes responsible legal, criminal justice and/or administrative functions; or, any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must possess a valid driver’s license and reliable method of transportation.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information; and well developed oral and written communication skills.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposu

Job Type: Full-time

Pay: $20.28 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Magisterial District Court: 3 years (Preferred)

Work Location: In person

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