Full/Part Time

Full-time

School/Department Information

The Budget Office, consisting of three FT permanent positions, provides institutional support by implementing the institution’s ongoing operational needs, strategic goals and objectives into a fiscal plan for university operation. The department maintains and reports university budget data and provides budgetary information to its constituents according to the policy of The University of North Carolina System Office. In addition, the department conducts ongoing analysis of university operations to identify areas of financial weakness and promote the implementation of best budgeting practices, ensuring efficiency and effectiveness throughout the university.

Primary Description of Work

The main purpose of this position is to serve as the Budget Office point of contact for campus budget managers and business officers, providing guidance on budget actions throughout the fiscal year. The position is responsible for analyzing and approving budget transfers, purchasing contracts, and temporary salary HR actions. Responsible for processing operating and position budget transactions. This position also manages the Budget Office inbox, the dual employment process, and campus training for business officers and budget managers. Provides support to Senior Budget Analyst and Director of Budget in the execution of Budget Office projects, major budget cycle processes, and month & quarter-end reconciliations.

Work Schedule and hours

Description of Responsibilities and Duties

Provide guidance and support to campus budget managers and business officers for operating and position budget actions as the primary Budget Office point of contact. Provide Budget Office training to new and existing campus budget partners to utilize budget reports and ERP. Oversee Budget Office inbox to analyze and approve budget & HR actions, route for additional approval as required, and track all budget & HR actions to ensure optimal customer service levels. Process position & budget actions in Banner and IBIS (NC Integrated Budget Information System). Oversee dual employment process and reconciliations, working with campus budget partners, the Controller’s Office, and Payroll to ensure timely and accurate disbursements of dual employment actions. Provide support to Senior Budget Analyst and Director of Budget in the execution of budget office projects, major budget cycle processes, and month & quarter-end reconciliations. Assistance in these areas includes processing and tracking budget entries, providing ad-hoc data requests, and budget variance identification and analysis. Participation in testing and implementation of Budget Office projects and system improvements.

Provide guidance and support to campus budget managers and business officers for operating and position budget actions as the primary Budget Office point of contact. Provide Budget Office training to new and existing campus budget partners to utilize budget reports and ERP system.

Manage Budget Office inbox to analyze and approve budget & HR actions, route for additional approval as required, and track all budget & HR actions to ensure optimal customer service levels. Process position & budget actions in Banner and IBIS (NC Integrated Budget Information System). Provide budget office approval of purchase contracts and MCD allowances.

Manage dual employment process and reconciliations, working with campus budget partners, the Controller’s Office, and Payroll to ensure timely and accurate disbursements of dual employment actions.

Provide support to Senior Budget Analyst and Director of Budget in the implementation and execution of Budget Office projects, major budget cycle processes, and month & quarter-end reconciliations. Assistance in these areas includes processing and tracking budget entries, providing ad-hoc data requests, participation and testing in implementation of process and system improvements.

Minimum Qualifications

Mid-career with Master’s and 1-2 years experience; Bachelor’s and 2-4 years experience

Preferred Qualifications

Experience in a university setting or equivalent, preferably in a budgeting, business, or finance role. Proficient with Microsoft Office software, especially Excel and ability to create and analyze spreadsheets, utilizing various functions and formulas for data analysis. Proficient with Ellucian/Banner Finance. General knowledge of policies and procedures, including financial practices of the University of North Carolina System Office & Office of State Budget and Management.

Terms of Employment

S1 12 month

Knowledge, Skills and Abilities

Demonstrated ability to communicate effectively in oral and written form. Excellent organization, analytical, and problem-solving skills, ability to multi-task, general knowledge of budgeting principles and practices. Ability to critically analyze transactions according to state budget policies and procedures. Ability to create and execute financial transactions and reconciliations with strong attention to detail. Ability to provide guidance and troubleshoot possible system or user errors for campus users within the university’s ERP system budget modules and reports.

Special Conditions for Eligibility

Posting Number

Open Date

05/08/2023

Close Date

05/22/2023

Open Until Filled

No

Salary Range

58,500-68,400

Recruitment Range, if applicable

Special Instructions to Applicants

This is an EHRA non-faculty position. PLEASE NOTE: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes WILL NOT be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations WILL result in your application being rejected for the vacancy and you will not be considered for the position. Other materials may be requested at a later time. Applications will be treated confidentially until the final stages of the search process. Salary will be commensurate with experience.

EEO Contact Information
Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu