Description

General Definition of Work

Performs difficult administrative work procuring a variety of City and County supplies, materials and equipment, and related work as apparent or assigned. Work is performed under the general direction of the Chief Financial Officer. Divisional supervision is exercised over all personnel within the division.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Examples of Duties

Essential Functions

• Prepares and submits clear and concise resolutions for award of contracts to City Council, City/County Utility Commission, Forsyth County Commissioners, and City Manager; attends and participates in monthly City Council, City/County Utility Commission and County Commissioner meetings as required.
• Prepares and/or supervises the preparation of formal and informal bids for City of WS, Forsyth County, City/County Utilities, and WSTA.
• Monitors procurement activities of all City and County departments to ensure proper procedures are followed and competitive purchasing practices are used.
• Provides strong leadership, guidance, direction, and supervision of assigned division staff; meets with staff to identify and resolve problems; assigns work activities/projects; monitors workflow; reviews and evaluates work methods, procedures, and performance.
• Prepares presentations of the Purchasing Policy and Procedure requirement for City/County officials, department/divisions heads and City/County employees.
• Consults with City and County department heads concerning current and future purchasing needs, procurement concerns and problems.
• Develops and implements purchasing and contracting policies and procedures and updates bid/proposal formats for clarity and to comply with changes in laws, regulations, and ordinances.
• Prepares formal and informal contracts awarded by the City and circulates for execution which includes verification of proper license, insurance, and safety plans.
• Provides oversight of the City's Purchasing Card Program; audits all expenditures; maintains oversight of the disposal of surplus property using modern, online methods of product sales.

Typical Qualifications

Knowledge, Skills and Abilities

Comprehensive knowledge of business methods, markets and purchasing practices; comprehensive knowledge of North Carolina laws relating to public purchasing; ability to write clear and concise specifications; comprehensive knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City and County; knowledge of Microsoft Office Suite and position specific software; thorough knowledge of standard office procedures, practices and equipment; ability to plan, organize and review the work of a small office staff in performing varied procurement functions with vendors and the general public; ability to express ideas clearly and concisely, orally and in writing; ability to establish effective working relationships with City and County officials, vendors and the general public.

Education and Experience

Bachelor's degree with coursework in business administration, public administration, or related field and considerable experience in government purchasing, or equivalent combination of education and experience.

Supplemental Information

Physical Requirements

This work is sedentary and requires little to no exertion of force; work regularly requires speaking or hearing, frequently requires sitting and using hands to finger, handle or feel and occasionally requires standing and walking; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

• C.P.M., CPPO, CLGPO, or other professional purchasing certification preferred.

EMPLOYEE BENEFITS

• 401a Contribution (employee match not required)
• Bus Pass Program
• Education Assistance
• Employee Assistance Program
• Employee Suggestion Program
• Family and Medical Leave
• Flexible Spending Accounts
• Group Health Insurance
• Group Dental Insurance
• Jury Duty Leave
• Life/Accidental Death Insurance
• Long-Term Care Insurance
• Military Leave
• Paid Holidays
• Promotion from Within
• Retirement/Pension Plan (State of NC)
• School Leave
• Shared Leave
• Short-Term Disability Insurance
• Sick Leave
• Training
• Vacation Leave
• Wellness Program

The City of Winston-Salem's employment practices are guided by federal, state, and local rules and regulations guaranteeing employment opportunities to all persons without regard to and prohibiting discrimination or harassment on the basis of race, creed, color, sex, sexual orientation, pregnancy, age, religion, political affiliation or beliefs, national origin or handicap, unless a bonafide occupational qualification exists.