Job description

Reports to: Council President

Department: City Council

Classification: Salaried; exempt

Salary Range: $13,375 - $18,676

Hours: All council meetings; other meetings as directed by Council President

Job purpose:

The Council Clerk is accountable to the President of Council and serves as a liaison between Council, Mayor, and Administrative Staff.

The Clerk of Council is appointed by the Members of Council; attends all Council meetings and keeps a record of all the proceedings; signs and attests all ordinances, resolutions, or other acts of the Council and is the custodian of all official records of the legislative branch. The Clerk, therefore, is responsible for the preservation of the official actions of the governing body through the journals of Council, ordinances, and resolutions.

The Clerk of Council shall perform the duties required by the Charter, those duties outlined in the Codified Ordinances, the Policies of Council and such further duties as assigned by Council.

The Clerk of Council shall perform all duties required at the Clerk’s Office during a calendar week. President of Council shall authorize the work and hours of the Clerk of Council.

Duties and responsibilities:

· Gives notice of and attend all meetings of Council in which he/she shall enter the votes, by roll call, of each Council Member upon any Ordinance, Resolution or Motion.

· The Clerk shall assist Council in the fulfillment of Section IV-7 of the Charter of the City by giving notice of its meetings, keeping the journal of its proceedings, authenticating the Clerk’s signature and record in full, in a book kept for the purpose, all ordinances and resolutions and performing such other duties as shall be required by this Charter or by ordinance.

· Assists Council in the fulfillment of Section IV-7 of the Charter of the City in the instruction of new members of Council with regard to their powers and duties and present each such member a copy of the Charter, of the Ordinances of the Municipality, the Rules of Council, and such other materials as they may deem necessary to assist the new members in carrying out their responsibilities in an informed manner.

· Assists Council in complying the Charter by providing that the minutes of a regular or special meeting of any such municipal body shall be promptly recorded and open to public inspection.

· Assist the Members of Council by attending as their designee, the Attorney General’s mandatory HB9 Public Records Training required every elected term.

· Assists Council in the fulfillment of the Ohio’s Open Meetings Law, Section 121.22 of the Revised Code requiring all public bodies to take official action and to conduct all deliberations upon official business only in open meeting format, unless specifically excepted by law, by the preparation and serving of legal and public notices.

· Assists Council in the fulfillment of public records requests in accordance with the Ohio Public Records Act.

· Per Section 133.01 of the Charter, the Clerk is hereby authorized to provide bid proposal forms and specifications to all persons requesting the same in response to public bids on any City matters and shall charge and receive therefor a price to be fixed by recommendation of the City Engineer.

· Assists in keeping the Members of Council informed through the processing of and the distribution of correspondence, notices, invitations, etc.

· Serves as the custodian of all official records of the legislative branch and, therefore, shall be responsible for the preservation of the official actions of the governing body through the journals of Council, ordinances, and resolutions.

· Provides certification of all permanent records of Council.

· Performs other duties as required by Charter and/or under the direction of the President of Council, Vice President of Council when required, or other Members of Council.

Qualifications:

· Local government experience: knowledge of principles, practices and techniques of public administration, city government and city policies.

· Understanding statutes, rules, and regulations.

· Record Management and organizational Skills.

· Research methods and report composition.

· Demonstrate ability to self-supervise and follow through on detail projects.

· Strong communication skills, interpersonal relation skills and comfortable in dealing with the public.

· Flexible/variable work schedule.

The City of Richmond Heights is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

If you are interested, complete the application and upload a resume, and a cover letter.

Job Type: Part-time

Pay: From $13,375.00 per year

Benefits:

• Dental insurance
• Retirement plan
• Vision insurance

Schedule:

• Evening shift
• Weekend availability

Ability to commute/relocate:

• Richmond Heights, OH 44143: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have previous local government experience along with taking minutes.

Work Location: One location

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