PRINCE EDWARD COUNTY PUBLIC SCHOOLS
FARMVILLE, VIRGINIA 23901

POSITION DESCRIPTION

Title: Clerk of School Board/Payroll Clerk

Reports To: Division Superintendent/Director of Finance

FLSA Status: Nonexempt

Summary: To ensure the smooth and efficient operation of the Central Office with respect to all duties which may be assigned the Clerk of the School Board/Payroll Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Attends and records the minutes of all School Board meetings, regular and special, and keeps the original copy of all Board minutes in a bound volume available for inspection upon request.

2. Prepares correspondences for the division superintendent as authorized by the School Board at each meeting.

3. Executes all official documents of the School Board, and serves as the FOIA Officer for the school division.

4. Prepares and issues the semi-monthly payroll.

5. Prepares the annual Virginia Employment Commission report and submits to officials with necessary payment.

6. Prepares the annual W-2 forms for all employees and the monthly premium statements to insurance companies for payroll deductions, making all corrections, deletions, and additions.

7. Prepares monthly reports pertaining to the Virginia Retirement System.

8. Responsibility for maintaining of a filing system on all materials handled in the course of executing duties of the Clerk of the School Board/Payroll Clerk.

11. Prepares and distributes FOIA information as approved by the Superintendent.

12. All other duties as assigned.


SUPERVISORY RESPONSIBILITIES
N/A

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE (preferred)

1. Has an Associate degree with experience in business
2. Has the ability to operate various software programs
3. Possesses experience in clerical office work and a general knowledge of bookkeeping and payroll procedures
4. Has the ability to record the minutes of the School Board meetings accurately.
5. Has the ability to establish and maintain effective working relations with all school employees as well as the general public, and to meet the public in an efficient and cordial manner.

KNOWLEDGE, SKILLS AND ABILITIES

CERTIFICATES, LICENSES, REGISTRATIONS

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit, stoop and kneel. Lifting and/or moving up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

TERMS OF EMPLOYMENT

Twelve-month employment. Salary to be determined by the School Board.

EVALUATION

Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of classified personnel.

Revised: May 2006, October 2014, June 2018
Approved by: Superintendent