COMMERCIAL PROPERTIES LEASE ACCOUNTANT/ADMINISTRATOR – Corporate Office, Santa Barbara, California

The Towbes Group is an award winning, fully integrated property management, development, and construction services firm with more than 60 years of experience on the central coast. Since opening in 1956, the culture at Towbes Group has been one with an entrepreneurial spirit that consistently pushes the evolution of Building Vibrant Communities. As a result, here on the central coast of California, we define best in class commercial workplace experience and continue to be recognized and awarded for delivering exceptional customer experiences. We build workplaces, homes, lifestyles, and opportunities for those who call a Towbes Group home, Home. Our other mission which propels us each day is to craft engaging work environments where our team members are engaged and empowered and where Team Work truly is a trademark.

The Role

The Lease Accountant/Administrator is responsible for coordinating and facilitating the central processing (via abstraction, translation, reconciliation, auditing, quality control and reporting) of critical lease information into the lease management system. You’ll be responsible for the day-to-day tracking of the critical dates, document coordination and approvals, accounting and database lease administration of the commercial real estate portfolio including office, industrial and retail properties.

What You Will Do

• Calculate and assess operating expense charges, annual rent escalations, CAM reconciliations/estimates and other billable expenses; work directly with tenants and property managers to assist in understanding the results and ensure efficient processing of any potential financial impacts
• Analyze financial spreadsheets and make recommendations to enhance asset value
• Develop and prepare operating income/expense budgets
• Audit and analyze lease documents, addressing discrepancies, issues and questions, make recommendations and implement solutions
• Monitor actual and budget performance indicators, highlighting trends and analyzing causes of unexpected variances
• Determine any percentage rent due for retail tenants based on sales reports
• Prepare tenant account analysis and reconciliations
• Oversee tenant billings, collections, and cash application
• Inform management as to any discrepancies or any other problem areas that may arise
• Coordinate collection and documentation of all revenues following lease obligations of tenants per the owner's policy on accounts receivable
• Collect delinquent accounts promptly
• Monitor and analyze accuracy of lease documents and financial reports
• Recommend and implement programs which contribute to asset value for the owner
• Administer the commercial property database using Yardi software
• Ensure the accuracy of the information in Yardi available to the property managers, as well as anticipate any potential impacts on the financial statements
• Maintain and update copies of all relevant lease related documents in the Yardi database
• Develop or work with IT/Accounting to develop new tools, including custom reports and queries to meet commercial department objectives as well as build and enhance operational systems and processes
• Communicate with accounting department to ensure the accuracy of rent roll and other financial information maintained in database
• Provide and implement ideas and suggestions for the continued improvement and standardization to existing lease templates, financial reports, and other related documents

Skills and Abilities You Should Have

• Accounting or Finance degree, or equivalent work experience in general accounting
• Knowledge of general practices of commercial property management
• Knowledge of financial principles and reporting
• Ability to interpret and summarize/simplify complex real estate documents and financial/economic reports
• Attention to detail and accuracy
• Planning and organizing
• Scheduling and monitoring
• Exceptional communication skills
• Initiative and able to work with limited supervision
• Ability to work under pressure and prioritize the tasks at hand
• Ability to exercise judgment and discretion
• Self-starter
• Proficiency in relevant property management and accounting software
• Advanced Excel experience
• Strong written and verbal communications skills and proficiency in Word

Work Environment and Physical Requirements

• Work the majority of a day sitting at a desk
• Frequent use of a computer keyboarding
• This role is scheduled for a standard 40-hour workweek, however department demands may require overtime, including regular attendance and active participation at company functions and events
• This role is non-exempt, hourly and may entail working hours as needed to perform the position requirements satisfactorily
• This role requires frequent sitting, standing, walking, stair-climbing, bending and reaching
• The position requires constant communication in English through verbal, written, and various electronic means
• Ability to lift a minimum of 15 lbs
• A clean DMV record, proof of vehicle insurance, background check and pre-employment drug test will be required.

What You Will Receive…

• True work / life balance
• Bright and open office environment in the heart of downtown Santa Barbara
• Collaborative workspaces with stand and sit electric desks with multiple monitors
• Killer kitchen with state of the art espresso machine and Kombucha on tap!
• Paid parking
• Health, dental, vision
• Competitive compensation
• 401k and liberal company match
• Coastal Housing Partnership membership

The Towbes Group is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In accordance with applicable law, as of November 1, 2021, The Towbes Group requires new hires and workers on a temporary assignment from our outside staffing agencies to be vaccinated with the COVID-19 vaccine. If hired, you will be required to provide proof that you have received the Johnson & Johnson vaccine or both doses of the Pfizer or Moderna vaccines prior to your first day of employment and are able to begin work and perform the essential functions of your job as of your first date of employment.

Proof of vaccination may consist of (1) a vaccine card, (2) a picture of the vaccine card, or (3) other documents from a healthcare provider indicating vaccination status.

Reasonable accommodations may be considered on a case-by-case basis.

The Towbes Group is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Hourly Pay Range: $28.94 - $43.41