Job description

ABOUT THE D.C. RETIREMENT BOARD: The District of Columbia Retirement Board is an independent agency of the District of Columbia Government. Our mission is to manage and control the assets of the D.C. Police Officers' and Firefighters' Retirement Plan and the D.C. Teachers' Retirement Plans as well as to administer benefits for the members of the plans.

POSITION SUMMARY

This position resides within the agency’s Finance department, and reports directly to the Supervisory Contract Specialist. In support of and in collaboration with the Supervisory Contract Specialist, the Contract Specialist is responsible for performance of DCRB’s procurement and contract functions, including acquisition-planning, market research, assisting with Statements of Work (SOW), issuing and managing Requests for Proposals (RFPs) and the evaluation process, conducting negotiations, making contract awards, and coordinating contract administration functions, including vendor management, contract modifications, preliminary disputes, and close-outs. More broadly, the Contract Specialist also will be expected to support the Supervisory Contract Specialist by sharing his/her professional expertise and insights to help DCRB both re-establish its internal procurement function, and develop and implement the agency’ longer-term, strategic approach with respect to all aspects of procurement

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance of the job)

• Works closely with DCRB managers and program office staff to understand their requirements, assist with the development of effective statements of work, and guide the program office staff through the process.
• Collaborates with DCRB managers and program office staff on request for proposal structure and technical evaluation factors to maximize competition.
• Coordinates the receipt and reply from the program staff office to all offeror's questions regarding the RFPs.
• Issues amendments to solicitations, as needed and controls and manages the receipt of all proposals.
• Based on requests from program office staff, initiates, and processes requests for quotations/proposals for purchases.
• Researches, evaluates, and makes appropriate selection of products or services, based on DCRB’s organizational needs and budget constraints.
• Conducts cost/price analysis for cost reimbursement and time and materials contracts.
• Provides assistance and direction to DCRB staff on appropriate purchasing procedures; maintains knowledge and understanding of District and Federal purchasing policies.
• Assists the Supervisory Contract Specialist, DCRB managers, and program office staff on post- award/contract administration activities, including the nomination of Contract Administrators (Cas), adherence to schedule and quality requirements, resolves disputes between DCRB and vendors based on contract language, and contract modifications, and manages the inspection and acceptance process.
• Supports the implementation of an automated procurement system, and assists in the transition from prior agency systems.
• Identifies ongoing training needs of DCRB staff and trustees, co-develops training programs targeted to the needs of DCRB staff and trustees, and assists in the coordination and delivery of the training.
• Contributes to the planning process for improving the integration, efficiency, and effectiveness of procurement operations across the agency.
• Coordinates vendor-contract information, as needed, with DCRB’s Legal department.

FUNCTIONAL COMPETENCIES

• Demonstrated knowledge of contract formation, solicitation, award, and post-award activities, with evidence of practical application of that knowledge.
• Demonstrated knowledge of vendor management, procurement methods and practices, including types of contracts, methods of procurement, cost, and pricing principles, with evidence of practical application of that knowledge.
• Proven ability to translate organizational needs into succinct, measurable requirements for Statements of Work and Request for Proposals.
• Excellent verbal and written communication skills; ability to compose written materials on procurement related issues.

REQUIRED EDUCATION & PROFESSIONAL CERTIFICATIONS

• Bachelor’s degree or equivalent years of college and work experience.

JOB EXPERIENCE (YEARS & TYPE)

• Minimum of six (6) years of experience in procurement/contracting roles.
• Previous CA training preferred.

This job description describes the general nature and level of work being performed by the individual(s) assigned to this position. It is not intended to be an exhaustive list of all tasks, duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

WORKING CONDITIONS

• Normal office environment.

COMPENSATION LEVEL: DCRB Grade 08

EQUAL EMPLOYMENT OPPORTUNITY

DCRB is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective employees and incumbents to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: $81,941.00 - $127,040.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20001: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• procurement/contracting: 6 years (Preferred)
• District government procurement/contracting: 6 years (Preferred)
• acquisition-planning and market research,: 6 years (Preferred)
• assisting with Statements of Work (SOW): 6 years (Preferred)
• issuing and managing Requests for Proposals (RFPs): 6 years (Preferred)
• managing Requests for Proposals (RFPs) evaluation process: 6 years (Preferred)
• conducting contract negotiations and making contract awards: 6 years (Preferred)
• vendor management and contract modifications: 6 years (Preferred)
• preliminary disputes and close-outs: 6 years (Preferred)

Work Location: One location

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