Job description

Overview

The DNI Contracts Specialist is responsible for the management and compliance of the contracts for each company under DNI. This person provides support to all departments regarding contract and invoicing related information. DNI’s revenue is dependent upon proper management of and compliance within these critical areas.

Responsibilities

Daily Responsibilities:

• Ensuring contract compliance for all companies by confirming all contract deliverables are being met (Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR) and invoicing amounts/requirements).
• Maintaining customer relationships with counterpart on the government side.
• Reviewing contract awards/modifications – verifying information from the government, making sure that any additional positions/funding matches up with our pricing, making sure any changes are covered under the scope of the contract and do not require an adjustment to the price and then signing off on the modifications.
• Monitoring contract option years monthly to ensure the government exercises the option year at the end of each period of performance; confirming receipt of modifications prior to start of new option year to ensure payment; setting up the new job ID in JAMIS so the employees can code their time to the correct option year.
• Providing proposal support by supplying contract data for past performance write ups, representations and certifications, company information, past performance questionnaires and contract values.
• Managing new subcontracts by issuing the initial subcontract documents to our subcontracts; this includes the subcontract agreement and attachments (labor categories and rates, contract clauses, performance work statement (PWS), initial funding and any other relevant information.
• Approving offer letter requests after verifying that the candidate matches up to the correct vacancy on the contract, that the correct company under the DNI umbrella is listed as the employer, that the employee status (exempt/non-exempt) is correct and that the pay rate can be supported by the bill rate.
• Coordinating new hire start dates and pre-work; this requires significant coordination and communication with Customers, Recruiters, HR and Contract Leads.
• New Employee Onboarding including, adding employee to P&L and to labor category.
• Terming Employee Offboarding by removing from P&L.
• Creating/Maintaining P&Ls for all contracts including adding modifications, adding milestones in JAMIS, moving employees for promotions, managing pay rates to match contract bill rates and making sure volume ALWAYS matches pricing.
• Maintaining staffing lists and building a P&L spreadsheet for each contract to reflect each person working on a contract per the labor categories we bid, the cost per employee, the profit per employee, the overall profit for the contract and the invoicing amounts and requirements for accounting.
• Issuing funds to our subcontractors so they can order materials and provide labor.

Periodic duties include but are not limited to:

• Preparing monthly contract status reports for each contract; working with accounting to make sure reports matches invoicing and JAMIS.
• Creating/sending compensation increase worksheets each option year for each contract.
• Managing subcontracts by monitoring funding levels and compliance.
• Handling contract transitions as needed including contract review, kick off, initial deliverables, report info/start coordination, JAMIS set up, P&L set up, subcontract agreements.
• Handling requests from Business Development including filling out contract information as requested, creating/maintaining Past Performance Spreadsheet, sending and executing all Nondisclosure Agreements and Teaming Agreements, keeping all files store in SharePoint, sending Past Performance Questionnaires (PPQs) as needed, accessing all requested CPARS (our report card after a contract year ends).
• Submitting to the government annual end of year Manpower Reporting for most contracts.
• Certifying FAR compliance – as needed.
• Determining invoicing amounts for managed contracts – weekly/monthly.
• Assisting with various special projects as needed.

Qualifications

• Bachelor’s Degree
• 2+ years of contract management experience

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Oklahoma City, OK 73106: Reliably commute or planning to relocate before starting work (Required)

Experience:

• federal contracting: 2 years (Preferred)

Security clearance:

• Secret (Preferred)

Work Location: Hybrid remote in Oklahoma City, OK 73106

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