Job description

Are you looking for a great opportunity to learn about contracts management in one of the biggest industries in the world? Fast paced environment with a variety of work! Highly collaborative, teamwork-driven organization where you could learn exponentially!

Entry level position for a detail-oriented person that is eager to learn!

This position will be working on migrations of contracts into various contracts management systems / databases and has the opportunity for upwards mobility!

TaktiKa Consulting is a boutique consulting firm that provides contracts administration and contracts management system (CMS/CLM) implementation services to small and medium sized companies. TaktiKa Consulting provides customized, built-for-purpose contracts management services based on client needs and TaktiKa is hiring!!

Our dynamic company is searching for an entry level contracts administrator!

Are you a person that

- Thrives in an independent working environment

- Enjoys focused work in a fast-paced work environment

- Can follow detailed instructions and procedures for working tasks and prioritization

- Can shift between deep focused work and quick, faster paced administrative tasks easily and enjoys the variety of work

- Easily speaks up when they have a question or are unsure what to do

- Stays self-motivated and works well with minimal supervision

- Has read vendor service providing contracts to extract key terms and information data points

- Has input those information data points in various spreadsheets, databases, systems

- Enjoys the challenge of helping to uphold a process or procedure which may not always be so smooth or efficient, willing to stay focused and follow the instructions regardless of how complex

- Has a can-do, customer service oriented attitude

- Is not afraid to use their critical thinking skills (aka really focus, work, ask questions, seeks to understand underlying concepts of the variety of contracts language & semantics)

- Willing to learn the TaktiKa methodology and client service model

- Wants to be on a rock star team that is making a difference

Please read and apply below.

Contracts Administrator
Entry / jr level person eager to learn and work

Job Title: Contracts Administrator Reports To: Founder & Principal
Location: Remote / San Mateo / Bay Area % of Travel Required: 0%

General Position Summary:
This role is that of an out-sourced Contracts Administrator / Contracts Coordinator supporting multiple of TaktiKa's exciting, start-up biotech clients. This role will bounce back and forth all day doing similar work for 2 to 3 client accounts. The work will be similar content-wise, but different with respect to system, process, or procedure. The role will develop their own relationship with main client contacts and high-volume contract requestors at the client and not be intimidated to do this. This role requires good business judgment, excellent organizational and effective communication skills. This role requires a person that is not afraid to learn and understand new technology, such as contracts databases and workflow systems. Candidate needs to be flexible, adaptable and pay attention to detail. Must be proficient on various software like MS Word, PowerPoint, Excel and MS Outlook.

Key Accountabilities/Core Job Responsibilities:

• Ensure that all contract records are accurate and up to date (system for updating could be an excel file or Conga Contracts or other CMS)
• Analyze and review fully executed contracts to identify key data points, ask questions when unsure
• Organizes contract files and source documents; identifies data to be entered.
• Complete data entry / close out activities by reviewing fully executed agreements and entering contract meta data into a spreadsheet or Conga Contracts system
• Proofs data entered against source documents; makes necessary corrections. Interfaces with appropriate TaktiKa team member to resolve questions, inconsistencies, or missing data.
• Enters data in alphabetic, numeric, or symbolic form into computer following established guidelines and procedures.
• Organizes and maintains file system; processes all documents for appropriate filing.
• Draft basic agreements such as Confidentiality Agreements off of client templates for new contract requests and handle external e-mail communication with clients and clients' vendors
• Delegate / escalate returned contracts internally or externally based off of a delegation chart or other instruction / procedure outlined to be followed
• Follow up on contracts matters and recording the follow up as a status in the client system / tracker
• Attend meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Route clients contracts for execution using DocuSign, AdobeSign or other e-signature tool in a CMS following client's signature authority matrix
• Prepare external e-mail correspondence to send contracts that are partially-executed by TaktiKa clients to outside parties for countersignature. Send follow-up e-mail correspondence when we have not received fully executed contract back from outside party.
• Assists with special projects as assigned.
• Receives and reviews error reports on a regular basis; makes corrections as needed.
• Follows established guidelines or staff requirements to appropriately handle source documents; files, distributes, or returns source documents after data has been entered.
• Responds to TaktiKa team or clients inquiries regarding data entered or source documents.
• Conga Contracts experience preferred but not required

Experience:

• 1-5 years experience in an contracts administrator or coordintor role

Education Requirements (degree, certifications, etc.): Include must have and preferred

• Associate’s or Bachelor’s degree

* Paralegal certification a plus

Preferred Skills/Abilities

• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions
• Knowledge of word processing software applications and calendar and scheduling tools.
• Excellent written skills.

There are no healthcare benefits for now but possibly in the future.

This is a 1099 contractor role if the candidate lives in any state except California. If the candidate lives in California, it will be a W2 role (but still no healthcare benefits included).

Please feel free to visit our website. www.taktikaconsulting.com. Once we connect, you will learn more about the role and TaktiKa’s unique business model and the exciting, niche carve-out we’ve made for ourselves in the still vastly flourishing biotech and life-sciences market sector!

Job Types: Full-time, Part-time, Contract

Pay: $22.00 - $34.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Night shift
• On call
• Overtime
• Weekend availability

Education:

• Bachelor's (Required)

Work Location: Remote

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