Job description
The goal of the
Pre-Matriculation Readiness for Ongoing Medical Student Success (PROMIS2U) Program at the University of Utah School of Medicine (SOM) is to recruit and prepare more physicians to enter the primary care workforce and serve in rural, tribal, and medically underserved areas. Because research shows that physicians from such backgrounds are more likely to return to serve in their communities, PROMIS2U also aims to recruit and prepare pre-medical students from such backgrounds.
The PROMIS2U Coordinator acts as the first point of contact for the program and provides administrative support for the PROMIS2U program. This includes but is not limited to administratively supporting the co-directors, overseeing scheduling and calendars for PROMIS2U courses and events, and coordinating between PROMIS2U and other campus offices. The PROMIS2U Coordinator is also expected to assist with the implementation of PROMIS2U programming including a monthly speaker series, interview days, and welcome and graduation events.
Our generous
University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
Responsibilities
- Supports PROMIS2U co-directors with document preparation, and email correspondence, serving as a liaison to other Dean’s Office, health sciences, and main campus offices, web development, calendaring, and communications.
- Supports wellness coach and research and teaching faculty involved in the program.
- Provides course coordination for PROMIS2U students (submitting course descriptions, reserving rooms as applicable, working with faculty to submit grades, corresponding with Course Directors, updating Canvas site(s), etc.).
- Works with SOM Office of Admissions on annual software updates, implementing PROMIS2U interview days, and admissions-related communications to applicants.
- Works with SOM Office of Educational Quality Improvement and Health Resources and Services Administration Grant Medical Education Project team on program evaluation, student tracking, etc.
- Works with SOM Office of Student Affairs to coordinate required training, immunizations, information technology access, badging, financial aid distribution for living expenses/excess of tuition, and coordination for on-campus housing.
- Coordinates programming and event planning for PROMIS2U.
- Other duties as assigned.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
1. Demonstrated ability to work independently, analyze and make decisions related to program content.
2. Strong coordination and organizational skills are required to prioritize conflicting deadlines.
3. Demonstrated human relations and effective communication skills.
2. Strong coordination and organizational skills are required to prioritize conflicting deadlines.
3. Demonstrated human relations and effective communication skills.
4. Experience working with diverse student populations.
5. Experience using software/platforms including Zoom, Canvas, Kuali, PeopleSoft, and ExamSoft.
Type
Benefited Staff
Special Instructions Summary
In your Cover Letter, please share any experiences you may have had relative to overcoming barriers similar to those encountered by our target population.
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR
part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS
service, may elect to enroll in
URS
if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS
are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
- * Candidate may choose to work either 30 or 40 hours/week in this role. What are your preferred hours per week?
(Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
Open Date
03/31/2023
Requisition Number
PRN34414B
Job Title
Coordinator, Administrative Program
Working Title
Coordinator, Administrative Program
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
30 or 40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, business hours, flexible. The majority of work can be done remotely but will require some in-person hours. Candidate may choose to work either 30 or 40 hours/week (please indicate a preference as part of your application).
VP Area
U of U Health - Academics
Department
02159 - HRSA Grant - Med Student Trng
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$19.23-$20.67/hourly
Close Date
Open Until Filled
Yes
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