Duties/Responsibilities:

Percentage of Time:

Scholarship Coordination

• Provides oversight and supervision of Gwinnett Tech Foundation (GTF) scholarship program by auditing documentation of existing Foundation funds to ensure all donor agreements conform to GTF policy, and monitoring active scholarship accounts to ensure that scholarships are awarded within established guidelines. Determines the amount of Foundation scholarship awards by evaluating account balances and fund sustainability.
• Monitors compliance with donor agreement guidelines
• Coordinates and provides information on the scholarship process and software for designated staff in the Offices of Financial Aid, Recruitment, and Foundation as well as Scholarship Committees throughout campus.
• Under the direction of the Executive Director of IA, develop and implement policies and procedures to be used by Scholarship Committees in determining Foundation scholarship awards.
• Serves as a liaison with the Foundation, the Business Office, Office of Financial Aid, and Scholarship Committees across campus by maintaining an accurate list of all scholarship committees on campus, working with the Business Office and Office of Financial Aid concerning student awards and scholarships, and facilitating the flow of financial information to all parties both internal and external of Gwinnett Tech.
• Coordinates and tracks issue of college bookstore gift cards.

40%

Foundation Finances

• Maintain the office’s books of accounts and record the Foundation’s transactions in accordance with Nonprofit Accounting Standards and the established accounting policies and procedures of the Gwinnett Tech Foundation. Track all designations of gifts for disbursement to the college and for stewardship/donor relations reporting. Establish and maintain effective accounting policies and internal controls in coordination with the Executive Director of Institutional Advancement and the Board of Trustees.
• Establishes new funds, process donation journal entries, investigate discrepancies and prepare detailed records and reports as required. Resolve fund related problems and follow up with departments on new projects/funds to be created. Prepares and distributes quarterly fund reports to various departments and appropriate Vice Presidents.
• Oversees the Cash Management function, including banking relationships.
• Reconciles donations received and calculation of interest and timely transfer of funds to appropriate accounts. Verifies wire transfers, online bank transfers, and reconciles bank statements on a monthly basis. Process all account payable transactions and prepares check payments for signatures. Processes all Accounts Receivable for the Foundation and ensures proper billing procedures are functional and operational.
• Develops cash flow forecasting and maintain a long-term cash forecast.
• Prepares journal entries and reconciles general ledger and subsidiary accounts; prepares monthly financial statements, including quarterly reports to the Board of Trustees. Reconcile all pending accounts on a monthly basis. Manage the chart of accounts.
• Assists in creating, monitoring and updating financial related policies and procedures. Develop and oversee accounting policies and procedures to meet both current and future business models.
• Undertakes budget monitoring activities; assist with budget revisions and preparation of the annual budget; Process all Office of Development purchasing for equipment, supplies and special requests and apply transaction to department budget for record keeping. This involves knowledge and selection of appropriate purchasing procedures, preparing, filing, following up on all associated requisitions, purchase orders, related paperwork, vendors, and maintaining detailed hardware, software, license agreements, and other information.
• Monitor and appropriately classifies donation revenue, accounts for restrictions appropriately, and manages the tax receipting process.
• Maintain appropriate documentation and files as support for all transactions; responsible for entering all gifts and donor designations into Raisers Edge.
• Ensure that Foundation registration or permit renewals are completed as well as in compliance with all internal policies and relevant regulations and ensure filings are completed in a timely manner.
• Assist the external auditors in the year-end audit of the financial statements by preparing schedules or accounting reports needed. Ensures that all tax filings are sent to appropriate government agencies by established deadlines.
• Compiles relevant information for preparation of the financial section of the annual report.
• Responsible for the management of the Foundation’s Insurance and Risk Management program and the annual insurance renewal process and ensure appropriate coverage is maintained at all times.
  

60%

Creates and maintains a high performance environment characterized by positive leadership and strong team orientation.

• Remain competent and current through self-directed professional reading, developing contacts with colleagues, attending professional development training, and attending training.
• Compiles and reports metrics on an annual basis to assess the performance in awarding privately funded scholarships and financial stewardship.
• Ensure consistent high quality service delivery to all levels of customers and coworkers.
• Oversee the continuous improvement of Accounting and Financial Processes and the development of the team with the goal to achieve best practices and optimal output.
• Assure donor confidentiality as well as the confidentiality of the projects undertaken by conducting all personal contacts and communications with donors in a professional manner.
• Facilitate good donor relations by representing the college at functions and meetings as assigned and working with donors and potential donors, students, friends, alumni and various constituencies of the college to strengthen their ties to Gwinnett Technical College.
• Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College.

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

(C)

Requires having a P-Card.

(C)

Driving is a responsibility of this position.

(O)

This position will have direct interaction or care of children under the age of 18 or direct patient care.

(N)

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

(N)

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

(C)

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

(O)

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

(O)

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

(C)

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

(N)

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

(N)

Noisy environments.

(O)

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

(N)

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

(O)

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

(N)

Work in outdoor elements such as precipitation and wind.

(O)

Assessing the accuracy, neatness and thoroughness of the work assigned.

(C)