Job description

Our established professional services firm that provides real estate services to governmental agencies throughout California is seeking an experienced Deltek Ajera Administrator to join our team to oversee, manage, and perfect our systems for accounting and project budget management.

Primary Responsibilities:

• Provide in-house management, oversight and quality control of our financial processes, interfacing with our contract accounting team, tax accountant, 401k administrator, Paylocity, HUB group insurance team, overhead auditors, and corporate management team to proactively provide oversight and quality control.
• Set-up projects in our Ajera accounting and project management system, with phases and tasks and budgets, as well as sub-contractor/consultant budgets.
• Analyze client contracts and help prepare and administer sub-contractor contracts from a financial perspective, to ensure all services are being provided and all payments are being made within contractual budget provisions, and that the project date in Ajera matches the contractual financial limitations.
• Work with Project Managers in preparation for monthly billing, actively reviewing project budgets and proactively addressing cost over-runs and anticipating change order documentation needs. Ensure accurate set up of billing rates and budgets.
• Oversee the preparation and issuance of client invoices, payment of vendor invoices, depositing and issuance of checks, and appropriate recording in Ajera.
• Monitor accounts receivable and accounts payable aging. Institute follow up processes and procedures and monitor payments to insure slow pay issues are addressed
• Prepare reports for the management team to keep apprised of financial status.
• Monitor certificates of insurance for subconsultants making sure they are in compliance with contract requirements.
• Create widgets to facilitate management and reporting in Ajera.

Ancillary Support:

Office Administration and Operations oversight in our corporate office in Arroyo Grande, California.

Oversight of operational office administration policies and procedures.

Requirements:

• Progressively responsible experience in Professional Services financial management in an integrated accounting and project management software system, preferably with Deltek Ajera.
• Astute attention to detail, analytical skills, Excellent organizational and communication skills, both oral and written.
• Excellent computer software aptitude, including Advanced Microsoft Office (Word, Excel, and PowerPoint) and Adobe PDF skills.
• Professional demeanor, good team player, positive attitude, and highly capable of working independently and as part of a team of highly qualified professionals.
• Honest, trustworthy, dedicated, capable of managing confidential information, tact, highly reliable, resilient, flexible in meeting varying operational needs as they arise, and able to consistently meet deadlines.

What We Offer:

• Opportunity to play a critical role in a well-established firm with an inspiring mission
• Competitive compensation commensurate with experience and capabilities.
• Comprehensive benefits package: Group PPO health plan with employee and dependent coverage company contributions; Dental; Vision
• 401(k) retirement plan
• Paid time off; Education allowance
• Friendly and dynamic professional work environment
• Remote and on-site options

If you are looking for a position where you enjoy working as a critical hub of our accounting, contract and project administration teams and helping to drive the ongoing success of our professional services firm, this is the position for you.

Since 1977, Hamner, Jewell & Associates has been assisting public agencies with evaluating and acquiring property rights for public projects in conformance with the requirements of the California Government Code, the federal Uniform Act, Caltrans policies and procedures, and other applicable laws and funding regulations. In addition to right of way acquisition, we offer relocation assistance and appraisal services to clients across California.

Job Type: Full-time

Pay: $30.00 - $50.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Arroyo Grande, CA 93420: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 5 years (Required)

License/Certification:

• CPA (Preferred)

Work Location: Hybrid remote in Arroyo Grande, CA 93420

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