Job description

COUNTY OF GREENE VACANCY NOTICE

POSTING DATE: 5/5/2023 CLOSING DATE: 5/15/2023

POSITION: Department Clerk I

DEPARTMENT: Sheriff’s Office

LOCATION: Greene County Courthouse

SALARY: $12.47/Hour (SEIU PG 4) Regular Full-Time

HOURS: 8:30 am to 4:30 pm Monday to Friday (37.5 hours per Week) ½ Hour unpaid lunch

BENEFITS: Full County Benefits after 90 days

Probationary Period

OVERALL OBJECTIVE OF THE JOB:

To perform clerical duties needed within the Sheriff’s Department.

ESSENTIAL FUNCTIONS OF THE JOB:

1. Answers the telephone and directs calls to the proper person.

2. Prepares Civil Processes.

3. Prepares Affidavits.

4. Issues gun permits.

5. Prepares the billings on Protection from Abuse.

6. Assists in the transportation of female prisoners.

7. Reconciles and balances the checkbook.

8. Prepares the monthly audit.

9. Runs the background check for gun permits.

10. Rules returnable hearings on Protection from Abuse.

11. Dockets all Civil Processes.

12. Does Certified mailings for Legal Aid.

13. Deputizes other Counties for service of Civil Processes.

14. Prepares Affidavits for Warrants.

15. Prepares Protection from Abuse papers.

16. Utilizes computer and other office equipment as needed to perform essential job functions.

OTHER DUTIES OF THE JOB:

1. Attends meetings, trainings and seminars as required.

2. Maintains confidentiality of office affairs.

3. Performs other related duties as required.

SUPERVISION RECEIVED:

Receives instruction from Sheriff and his Deputies in regards to daily work duties.

SUPERVISION GIVEN:

None

WORKING CONDITIONS:

1. Works indoors in adequate work space, temperatures, ventilation and lighting.

2. Works with average indoor exposure to noise, stress and disruptions

3. Normal indoor exposure to dust/dirt.

4. May be exposed to hostile and disruptive incarcerated persons.

PHYSICAL AND MENTAL CONDITIONS:

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.

2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching necessary to carry out duties of the job.

3. Dexterity requirements range from coordinated movements of fingers/hands for computer work to simple dexterity of feet/legs; torso necessary to carry out duties of job.

4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

5. Must be able to pay close attention to details and concentrate on work.

QUALIFICATIONS:

A. EDUCATION/TRAINING:

High School Diploma or equivalent, plus some additional clerical experience. Computer training required.

B. EXPERIENCE:

Minimum of one (1) years of clerical experience of responsible nature in an office environment, or any equivalent combination of experience and/or training.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Must be able to speak and understand the English language in an understandable

manner in order to carry out essential job duties.

2. Must possess effective communication and interpersonal skills.

3. Must possess ability to function independently, have flexibility and the ability to work effectively with the public, co-workers and others.

4. Must possess the technical knowledge of operating personal computers and other office equipment.

5. Must possess ability to learn a variety of clerical tasks related to the duties of the Sheriff’s office.

6. Must possess ability to record and transfer information accurately.

7. Must possess ability to perform a variety of office procedures according to established work practices and methods.

8. Must possess knowledge of basic math skills and ability to apply to job duties in accurate and timely manner.

Interested internal candidates should send resume to Human Resources Department. External candidates should complete online application at www.co.greene.pa.us.

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.

The County of Greene is an Equal Employment Opportunity Employer.

Job Type: Full-time

Pay: $12.47 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

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