Director of Finance - Sonoma Valley Hotel

The primary role of the Director of Finance is to supervise and direct the financial activities and safeguard the assets of the three assigned hotels; prepare all financial reports in accordance with Generally Accepted Accounting Principles (GAAP). Serve as a financial advisor to Hotel Management and Ownership. This role will work from a renowned hotel located in the Sonoma Valley.

Key Responsibilities

• Analyze financial data of operations in order to educate and advise hotel staff and management on the value and benefits of internal controls and maintaining an efficient operation. Assist and counsel all department heads in the interpretation of financial data and recommend courses of action to maximize profitability
• Prepare review, and present the month end financial results. Reconcile and approval of all balance sheet accounts, monthly bank and credit card reconciliations. Advise hotel management, corporate office, and owners of any major variances and their impact on the operation.
• Prepare forecasts and budgets as required (Annual, Revised Annual, Monthly, and/or on Corporate/Owner’s requests). Develop and monitor internal controls to safeguard hotel assets. Maintain adequate internal control over revenues, expenses, assets and liabilities of the hotel and ensure accounts are maintained according to GAAP and Uniform System of Accounts.
• Monitor and approve all sales, purchases, salaries, and expenses of the hotels.
• Prepare and submit bi-weekly payroll through ADP.
• Hire, train, and supervise Finance Department staff including coaching, counseling, and discipline. Direct accounting staff to ensure accurate accounting and timely reporting of financial data to department heads, hotel management, corporate office, and owners in accordance with GAAP and company guidelines.
• Ensure that all licenses, permits, and insurance policies are current and are in compliance with local, state, and Federal laws. Monitor all contracts and agreements and advise hotel management of the terms, conditions and benefits.
• Assume cash management responsibilities, including preparation of statement of cash flow and, if necessary, statement of changes in financial position. Establish and audit all internal financial controls, including purchasing, cash handling and disbursements, inventories, hotel equipment, master keys, and personnel time records.
• Provide financial oversight of the capital expenditure process. Ensure capital projects are completed within established critical path and financial projections. Conduct post completion audits of capital projections.
  

Duties

• Ensure hotel complies with Corporate Policies (SOP’s) and governmental rules and regulations. Report irregularities and non-compliant situations to General Manager and Corporate Director Hotel Finance as required by corporate guidelines.
• Assume leadership role in the education of supervisory staff in financial management.
• Interacts with Executive Committee members to assure property operations are on track and under control at all times.
• Ensure that the best interest of the hotel, Ensemble and owners are protected. Seek legal advice, if deemed necessary, from the legal department of Ensemble.
• Administer the competitive bidding process.
• Cooperate with Internal/External audits. Implement agreed upon recommendations.
• Oversee responsibilities of computer networking operations and computer applications within the hotel.
• Attend other departmental meetings to keep appraised of other operations and to provide outside input to enhance the department’s operation.
• Perform other duties that may be assigned by the General Manager or Corporate Director of Hotel Finance.
  

Functional/Technical Requirements

• At least 3 or more years of Hospitality Finance/Accounting experience overseeing multiple properties.
• Experience supervising two or more employees.
• Must be proficient in Windows, Advanced Excel skills, Micros, and in the operation of all hotel-specific systems.
  

Personal Attributes

• Outstanding professional and personal presentation.
• Outstanding interpersonal skills and ability to work in a fast moving, demanding and dynamic environment.
• Creative and strategic thinker with a strong intellect.
• Impeccable integrity, trustworthiness, and reputation within the financial community.
• Strong leadership, management, teambuilding and interpersonal skills.

Communication Skills

• Articulate, decisive communicator who communicates effectively with a wide spectrum of internal and external executives, professionals, investors and owners.
• Excellent written communication skills.
  

Education and Professional Requirements
Bachelor’s degree required preferably in Economics, Finance or Accounting; 3 years experience working as a DoF in a fully decentralized accounting/finance environment;

Knowledge of hotel accounting functions, including The Uniform Chart of Accounts for the Lodging Industry and GAAP.
Preferred Profit Sage and any other previous experience working, hands on, in Business Intelligence systems.

Salary dependent upon experience, plus benefits including medical, long term disability, life insurance, and 401K.