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About the job
Job summary
Here at Defence Medical Services (DMS), we are inclusive and dedicated, working to provide excellent care to our entitled personnel.
We are looking for a friendly, well-organised and adaptable EO Project Support Officer to join our encouraging and welcoming team of dedicated military and civilian healthcare professionals and Administrative staff DMS HQ in Whittington, Lichfield.
The position offers 37 hours per week and requests to work flexibly will be considered, taking into account business needs.
Does this sound like the role for you? If so, we would love to hear from you.
Job description
The Defence Medical Services (DMS) is responsible for the planning and delivery of safe and effective healthcare to armed forces personnel and their entitled families, in the United Kingdom (UK) and abroad. Its mission is to promote, prepare, sustain and restore optimal physical, mental and social well-being of Service Personnel, maximising fitness for role, to contribute to deployed operational capability.
The DMS continually aspires to improve and transform, modernising approaches, in step with Defence and the wider healthcare sector, aiming to improving patient outcomes, increasing deployability of armed forces personnel, improving the working experience for our people, and delivering value for money to the British taxpayer.
As a DMS Project Support Officer (PSO), you will Support the delivery of the ambitious transformation agenda of the Defence Medical Services. Provide support to a small team that is driving and supporting the delivery of multiple programmes of work with the aim of providing more efficient and effective medical services that meet the needs of Defence.
Person specification
Responsibilities of the role will include but are not limited to:
Administer, and provide secretarial duties for portfolio governance boards by maintaining an agenda, arranging logistics, managing diary invites, producing/distributing records of decisions and promptly following up on actions.
Leading on coordinating portfolio information by; working with programme teams to gather progress reports, track progress against milestones, identifying trends and analysing data.
Managing the Transformation risk escalation process by reviewing programme risks, monitoring mitigation actions, seeking clarity on any raised risks and supporting the development of risk descriptions, ensuring the Transformation Portfolio Board has the information it requires to make informed decisions.
Developing, managing and maintaining the Transformation Hub and Transformation SharePoint site to cohere all the information into one place.
Supporting the change momentum across the Portfolio by producing, maintaining and issuing communications in consultation with the Communications lead.
Taking responsibility for the maintenance of mandatory training requirements; for identifying additional training of benefit to the role; and committing to a personal development plan in collaboration with your line manager.
Please refer to the attached Terms of Reference for a full list of duties.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Delivering at Pace
- Working Together
- Communicating and Influencing
- Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
- Leadership
- Delivering at Pace
Benefits
- A culture encouraging inclusion and diversity
- A Civil Service pension
- Free Parking
- Access to Gym & Canteen
- Shop on site
- Barber Shop
Things you need to know
Selection process details
During the application process, you will need to provide a 500-word personal statement on:
- Strong planning & coordination skills; attention to detail; understanding of complex information.
- Be able to communicate effectively with colleagues at all levels of the organisation using excellent verbal and written communications skills.
- Excellent organisational skills, experience of working within a team with multiple priorities in an ever-changing/ fast-paced environment.
- Experience of working within a P3M environment is desirable.
The sift will be completed within 5 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.
There will be no reimbursement for any travel expenses for the interview.
Requests to work flexibly and/or part time will be considered, taking into account business needs.
This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home as a personal choice (if the role is suitable for this). If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.
All employees joining Ministry of Defence who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
This vacancy is part of the A Great Place to Work for Veterans initiative, Making-the-civil-service-a-great-place-to-work-for-veterans
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact dbscivpers-sgdmsresourcingteam@mod.gov.uk.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
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Further information
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