Position: Events Coordinator

Reports To: Manager of Visitor Experience

Location: Owensboro, KY

Hours: 8:00 AM – 5:00 PM, M-F with ability to work evenings, weekends, and holidays for event related activities, holidays a rare occurrence.

Company Overview

No secrets. No myths. No fabricated stories.

The Green River Distilling Company has roots back to 1885 and holds the tenth license issued in Kentucky. The latest iteration began in 2016 and business is poised for growth. The distilling operations lays down product for their own brand and contracts to make other brands. The campus also has a bottling facility and tours, tastings, and event space. Green River recently partnered with the Bardstown Bourbon Company. Bardstown Bourbon Company is a new blend of bourbon makers creating the next industry standard through unparalleled transparency, collaboration, and innovation.

With the most technically advanced and sophisticated distillery in the country, our pledge of transparency is on full display through open spaces and clear glass, putting the art and science of whiskey-making front and center for all to see. In the heart of the Bourbon Capital of the WorldTM, Bardstown Bourbon Co. produces not only our own award-winning and highly sought-after blended bourbons, ryes and finished whiskies, but custom distills and ages whiskies for many brands, from start-up pours to established top shelves.

We are the premiere destination on the Kentucky Bourbon Trail®, combining distilling, culinary, and beverage expertise to create a modern, authentic experience that will engage and delight the bourbon novice and the most sophisticated aficionado. At our on-site restaurant, Bardstown Bourbon Co. Kitchen and Bar, visitors enjoy chef-driven yet approachable Southern cuisine with international flair paired with creative cocktails, a vast collection of spirits, curated wine list, and our one-of-a-kind Vintage Library, our ode to distilling history stocked with old and rare finds dating back to the 19th century.

At Bardstown Bourbon Company, see how we are moving the industry forward and NEVER STANDING STILL.

For more information, please visit www.greenriverdistilling.com or www.bardstownbourbon.com

Job Summary

The Events Coordinator will ensure successful execution of events in our multiple event spaces. These typically include wedding rehearsal dinners, birthday parties, retirement parties, and corporate meetings/dinners. The Events Coordinator must be a master organizer, be proactive and have foresight to anticipate and solve problems quickly. The ideal candidate will be able to provide outstanding customer service and organize memorable events that meet the intended goals and expectations for the client. Must be able to work with clients directly to identify their needs and ensure customer satisfaction.

Job Description/Responsibilities

• Responsible for every aspect of executing events, from the preplanning stages to post-analysis
• Must be hands-on in execution of events – assist others with set up and tear down when needed – in order to ensure accuracy of details are followed for every event
• Represent and promote Green River Distilling Co.
• Ability to see the “big picture” and meet objectives in all stages of event planning and execution.
• Able to articulately propose ideas to improve services and event quality
• Pro-actively anticipate problems that may arise with events and address immediately
• Ability to learn and efficiently navigate event software
• Experience with Banquet Event Orders (BEOs)
• Ensure storage areas are organized and stream-lined
• Work with the Marketing team to host on premise events
• Coordinate with VE team for event tour experiences
• Create and manage floor diagrams for Visitors Center reception area
• Responsible for constant communication with clients, keeping them apprised of event progress
• Arrange for any related amenities provided by the distillery such as bar service, rental items, audio/visual.

• Work with Marketing Department to make professional menu cards and signage

• Responsible for tracking/calendaring all private events, corporate events, group tours, and special events
• Commitment for the Company’s ISO program
• Commitment to compliance with all insurance, legal, health, and safety obligations
• Ability to learn the tour script and history of the company to assist VE team as needed.
• Other duties as assigned by management.

Requirements

• Bachelor’s degree in hospitality, tourism management, event management, or related field preferred
• Must be able to work flexible hours, including nights, weekends, and holidays
• Self-motivated, disciplined, and able to work with minimal supervision
• Excellent at problem solving, multitasking and time management skills
• Skilled in project management
• Proficient in Microsoft Office products – Word, Excel, Outlook
• Must have a polished and professional presence
• Strong written and verbal communication skills
• Extremely customer-service oriented
• Two years plus management experience preferred
• Must be able to handle exposure to outside elements (heat, wet/damp, and cold conditions)

• Must be able to lift up to 40 pounds
• Ability to sit and stand for considerable lengths of time

The Bardstown Bourbon Company is committed to equality of opportunity in all aspects of employment. It is the policy of The Bardstown Bourbon Company to provide full and equal employment opportunities to all employees and potential employees, without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.