Job description

Summary:

• We have a unique opportunity for an Administrative Coordinator to join our team in Gaithersburg, USA!

What you’ll do:

• As Administrative Coordinator you will be responsible for the effective and efficient day to day management and organization of activities for 3x Senior leader’s from the Global IO Franchise and 4 x leaders from the Global Haematology in a dynamic, fast-paced and exciting area within the US team. In this role, you will deliver high-quality and innovative support to 7 business leaders.
• You will have good workload management and prioritization, possess effective problem-solving and decision-making skills.
• The ideal person should be confident in working independently and with ambiguity, as well as being a strong team player and able to work in a global environment.

Main Duties and Responsibilities:

• Comprehensive diary management, to ensure that efficiency and time management is maximised - Prioritising and managing complex diary arrangements, giving advance notification of commitments, keeping all updated about changes and ensuring follow-up of actions from meeting minutes in appropriate timescales
• Organises internal and external meetings, room bookings, hospitality etc on behalf of the Leadership Team
• Provides comprehensive support in setting up virtual meetings (Microsoft Teams/Zoom)
• Management of email correspondence as required
• Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs for IO and Haematology organization
• Possesses excellent overall knowledge of customers’ needs and the business and utilizes this knowledge to provide proactive customer support
• Become an expert in company systems and administrative processes
• Ensures personal compliance with all required company policies and processes including time reporting, required training, Workday information, and expense management
• Research travel and accommodation options, agree and organise most effective option and produce detailed travel itineraries
• Facilitate the most effective use of the Executive’s time, ensuring they are aware of diary commitments as well as allocating time to ensure appropriate follows up on actions
• Accuracy in expense submissions
• Raise PO’s and contracts as required

Essential for the role:

• Experience?in a senior administrative role or supporting senior leaders
• Strong organizational skills
• Strong verbal and written communication - ability to communicate clearly and effectively with senior leaders and external partners
• Demonstrated ability to effectively work in a global environment and able to prioritize time sensitive assignments
• Proven ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project and Outlook
• Flexible to adapt to ever-changing needs and deadlines
• Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion
• Able to demonstrate tact, persuasion and/or negotiation
• A curious mindset who thrives in a fast pace environment
• Ability to adapt and work collaboratively with different levels of need and seniority

Qualifications: (Years Of Experience, Education)

• 5-10 years of experience, ideally with some past experience working as an admin coordinator or personal assistant in a large pharm company if possible.
• Degree not required, but is helpful

Job Type: Full-time

Salary: $30.00 - $30.44 per hour

Benefits:

• 401(k)
• Dental insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Gaithersburg, MD 20878: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Speak with the employer
+91 609-796-9502

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