Aethon Energy Operating LLC’s (“Aethon”) Executive Assistant is responsible for providing support, administrative and technical assistance to members of the C-Suite including Chief Administrative Officer, Chief Health and Safety Officer and Chief Human Resources Officer for the efficient management of activities.

DUTIES & JOB RESPONSIBILITIES:

• Full administrative assistance in preparing correspondence and related travel logistics as necessary.
• Provide administrative support to members of the C-Suite on all administration matters including expense reconciliation and reporting, meeting coordination, etc.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Assistance in the management of electronic board portal and Teams video/audio coordination with both internal and external board members, senior management, and key management as required.
• Work closely with other Executive Assistants regarding meeting setup, Teams Video coordination, and lunch/dinner arrangements as required
• Update and maintain board member, senior management, and key internal staff (as required) addresses and contact information
• Coordinate ad hoc projects as required.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Prioritize key communication inbound from key vendors, senior management members and board members, whether email or by phone
• Assist with other miscellaneous duties as assigned.

Requirements

Education & Work Experience:

• Bachelor’s degree in Business Administration or another related field preferred
• Minimum of 5 years of demonstrated experience
• Excel experience required
• Experience working in oil & gas industry is highly preferred

Technical Skills & Knowledge:

• Advanced skills using all Microsoft Office products
• Knowledge of practices and procedures that ensure the integrity of distributed information
• Ability to distill complex information into clear, concise messaging
• Ability to foster open and honest relationships in internal and external contexts

Personal & Soft Skills:

• Ability to handle highly sensitive information in a confidential manner
• Must be a self-starter, highly motivated, and flexible as priorities change
• Demonstrated strong organizational skills and attention to detail
• Strong project management and problem-solving skills
• Ability to establish priorities, manage multiple activities and communicate at all levels in the organization

Physical & Other Requirements:

• Must be eligible to work in the United States
• Successful candidate will be able to meet company standard background check specific to individual role prior to employment and will be subject to Company Drug & Alcohol Program
• Position is an indoor office position which will require remaining in a stationary position, often sitting or standing for prolonged periods of time
• Activity, including lifting/carrying up to 20 pounds may be necessary from time to time

Benefits

WE OFFER:

• Premiums for health, dental, and vision insurance for employee and children are 100% paid for by Aethon and premiums for spouse are 75% covered.
• 401k match 100% up to 7% of annual base salary
• Health Advocate to assist navigating your medical, dental, and vision insurance
• Company provided:

• Basic Life and AD&D Insurance
• Short- and Long-Term Disability Insurance

• Paid vacation time based on the total years of service at Aethon
• 9 paid holidays annually
• 40 hours paid sick time annually
• Casual dress code
• Unlimited access to workout facilities within the building
• Wellness program with earned incentives for completed activities

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Employees must be willing and able to perform other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

Unfortunately, due to the high volume of applications, we are unable to acknowledge every applicant.

Aethon does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request, Aethon reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Aethon is an equal opportunity employer. We are committed to the principles of being an equal opportunity employer and to providing our employees with a work environment free of discrimination and harassment. All employment decisions are based on qualifications, merit, and business need.