Job description
Make a difference. Be happy. Grow your career.
The Executive Assistant serves as a member of the administrative team and provides administrative assistance and support to executive leadership, including the BU Executive and their direct reports.
- Proactively managing and maintaining calendars, contacts, internal systems and other needs of executive leadership
- Scheduling, coordinating, and arranging meetings, including technology or physical space, between executive leadership, clients and employees (e.g. both small group and all-company meetings)
- Preparing correspondence and adapting content and format based on the needs of the audience
- Arranging travel for the executive leadership and preparing supporting materials for business trips
- Preparing research presentations on a wide variety of subjects as requested by executive leadership
- Overseeing design, preparation, and organization of presentations for review by executive leadership team
- Making purchases and processing expense reports on behalf of the executive leadership team
- Leading planning, communication, and execution of executive leadership events
- Providing exceptional customer service to the executive leadership team
- Collaborating with and supporting other members of the administrative team
- Working on projects that may be assigned on an ad hoc basis and may assist other corporate initiatives as necessary
Skills and Experience
- Bachelor’s degree or equivalent experience
- Three to five years executive-level administrative support experience strongly preferred
- Proficient with Microsoft Suite products, including advanced skills in PowerPoint and Word
- Strong attention to detail and accuracy
- Proven ability to plan, organize, prioritize and manage competing priorities while meeting expected timelines
- Excellent problem-solving skills and ability to maintain composure in stressful situations
- Strong written and verbal communication, including the ability to adapt communication styles and strategies to the audience
- Ability to maintain a high level of confidentiality
- Ability to work independently as well as within a team environment
- Basic knowledge of financial concepts
Additional Details
- Ideal candidate is located in the Greater Madison, WI area; open to remote
- Ability to perform work functions at any time, including nights, weekends, and holidays
- Occasional travel up to 5% of the time
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