• Organization and Prioritization: Must be highly organized and ensure that the executives' schedule runs smoothly.
• Communication: Must have excellent communication skills, both written and verbal, to effectively communicate as a liaison throughout organization between executive and other team members. Excellent spelling, punctuation, grammar, and proofreading skills.
• Problem-solving: Must be able to quickly identify and solve problems that arise in the course of work.
• Attention to detail: Must have a keen eye for detail to ensure that all tasks are completed accurately and to a high standard.
• Computer: Must be proficient in using a range of computer software and tools, including Microsoft Office, Concur, Zoom, and project management tools.
• Administrative: Must be proficient in a range of administrative tasks, including scheduling appointments, managing email, creating presentations, preparing expense reports and maintaining records.
• Research: Must be skilled in conducting research, including gathering and analyzing data, preparing reports, and presenting findings.
• Document Management: Oversight of company contract and SOP database, managing renewal process and regular reporting on status.
• Interpersonal: Must be able to build strong relationships with colleagues, clients, and other stakeholders.
• Time management: Must be able to manage time effectively to prioritize tasks and ensure that deadlines are met.
• Multitasking: Must be able to handle multiple tasks and projects simultaneously and remain focused on each task.
• Flexibility: Must be flexible and able to adapt to changing priorities and schedules.
• Confidentiality: Must maintain the confidentiality of sensitive information and exercise discretion in all interactions.
• Initiative: Must be proactive and take the initiative to identify opportunities to improve processes and procedures.
• Cultural sensitivity: Must be sensitive to cultural differences and be able to work effectively with individuals from diverse backgrounds.
• Emotional intelligence: Must have high emotional intelligence to understand and manage their own emotions and effectively navigate interpersonal relationships.

Guidelines for Success:

Demonstrates Grit: Team member demonstrates ability to persevere when things get hard and/or situation is ambiguous; will make tough decisions, act on them and be consistent; willing to deal with consequences when unsuccessful and move forward undeterred.

Is Curious: Team member exhibits and embraces curiosity; seeks to understand; demonstrates creativity, thinks beyond the first possible solution; recognizes there might be more to discover.

Listens & Influences: Team member asks valuable questions and listens for concerns, unspoken questions and underlying or root issues. Builds productive, honest relationships with customers and other team members, exercising influence and persuasion with integrity.

Interacts with Polish: Team member is an effective communicator, from emails to presentations to thoughtful questions; able to articulate their point of view and demonstrate confidence in their ability to make a positive impact; creates valuable experiences for those with whom they interact.

Anticipates: Team member sees the possibilities, identifies customer and/or other team member needs and offers solutions before they may even know they exist.

Contributes Valuable Ideas: Team member is able to "connect the dots" based on a variety of inputs (industry knowledge, trends, data, customer conversation, personal observations, etc.); demonstrates critical thinking and provides helpful solutions.

Impacts the Company & Customers: For both customers and company objectives, team member weighs tasks and contributions against the "big picture" and long-term organizational goals; devotes time and actions to most valuable pursuits; thinks about the company's success instead of just their own.

Acts Like a Business Owner: Team member operates as if Riggs Distributing is their own business; understands company operations and considers self to be invested in the customer as if an owner

Contributes within a Team: Team member collaborates with others to produce work and drive results, grows others who can advise customers by sharing information and creating valuable experiences, and enables teams to work productively together

Job Requirements:

• A minimum of 3 years’ experience in supporting high level Executives
• High level of proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Teams)
• Excellent project management skills used to drive process improvement
• Must have a clean driving record

• 
  An ergonomic checklist will be provided at the time of hire to identify risks of injury and ensure that environments are maximized for comfort and productivity
• Must be able to perform general functions and responsibilities in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level
• While performing the functions and duties of this job, employee is regularly required to sit, reach with hands and arms, walk, and talk or hear
• This job requires some stooping, kneeling, bending, and use repetitive motions
• Must be able to occasionally lift and/or move up to 25 lbs.
• Moderate dexterity application of basic skills to use calculator, keyboard, phone, and hand/eye coordination

Riggs Distributing is an equal opportunity employer that celebrates diversity and is committed to creating an inclusive workplace with equal opportunity for all applicants and teammates. Our goal is to recruit the most talented people from a diverse candidate pool regardless of race, color, religion, age, gender, gender identity, sexual orientation, or any other status. If you’re interested in working in a collaborative, exciting working environment – we encourage you to apply!