Job description

We Are Girl Scouts Hornets' Nest Council

Girl Scouts bring their dreams to life and work together to build a better world.

Through programs from coast to coast, Girl Scouts of all backgrounds and abilities can be unapologetically themselves as they discover their strengths and rise to meet new challenges—whether they want to climb to the top of a tree or the top of their class, lace up their boots for a hike or advocate for climate justice, or make their first best friends.

Backed by trusted adult volunteers, mentors, and millions of alums, Girl Scouts lead the way as they find their voices and make changes that affect the issues most important to them.

Today, Hornets' Nest serves nearly 8,000 girls and adults in eight counties across North and South Carolina including Anson, Cabarrus, Mecklenburg, Montgomery, Rowan, Stanly, Union and York (SC). Our programs provide leadership opportunities for today’s G.I.R.L. (go-getter, innovator, risk taker, leader) ™.

Our Mission
At Girl Scouts Hornets' Nest we recognize and acknowledge that our employees are our greatest asset. We are totally committed to hiring the best people, providing opportunities to develop their talent to their fullest potential, and rewarding outstanding performers. At Girl Scouts Hornets' Nest we are committed to living out our mission of building up girls with COURAGE, CONFIDENCE, and CHARACTER to make our local communities and the world a better place.

Executive Assistant to the CEO

Summary/Purpose

Provide administrative support to the CEO and coordinate communications from the CEO office to various constituent groups. Manage the governance functions of the Board of Directors.

Essential Job Functions

CEO Related:

· Facilitate interdepartmental communication and the efficient flow of information.

· Manage the development of agendas for leadership team meetings and follow up with action item list by email.

· Manage CEO’s schedule/calendar

· Manage line items related to corporate budget. Process all receipts and invoices for corporate and governance budgets; and report to CEO on status of line items as requested. Complete and submit mileage and expense report on behalf of CEO.

· Manage all details for GSUSA National Convention every three years.

· Foster and build effective partnerships with internal and external constituencies.

· Register for/calendar external events as needed for CEO and leadership team.

· Advise CEO of real or potential problems. Recommend solutions where appropriate.

Board of Directors (BOD) Related:

· Provide support to Board Chair and Board Members.

· Manage all Board communications (i.e. meeting notices, minutes, events, board packets). Update and maintain corporate documents and reports for Board and CEO.

· Heavy event planning: board meetings, Annual Meeting, Open Membership Meetings, board Strategic Planning retreat. Duties include: manage all board events including logistics, food, handouts, presentations, ensure quorum, take and distribute minutes, secure external locations, reconcile billing, give staff assignments for Annual Meeting and write speeches for Officers for Annual Meeting

· Serve on Board Development Committee and Executive Committee, take and distribute minutes, schedule meetings, update various lists for committee.

· Maintain board directory, ensure BODs register annually as a Girl Scout, collect Conflict of Interest statements annually and maintain years of service for board member awards

· Inform board of upcoming GSHNC programs and events.

Delegate Related:

· Communicate with lead delegates to ensure delegate roster (number of delegates based on delegate tally), maintain email list of delegates prior to Annual Meeting and Open Membership Meetings for email invites and information.

· Communicate bylaws and annual Board Slate updates prior to delegate voting at Annual Meeting. Field questions and facilitate Q&A webinar if needed.

Attributes:

• Strong organizational skills and a proactive, solution-oriented mindset
• Ability to juggle many priorities and competing demands easily and effectively with the ability to focus on important information and identify key details
• Professional and courteous communication
• Excellent computer literacy in a variety of Microsoft and web-based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
• Associate's or other degree preferred

Girl Scouts Hornets' Nest is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Charlotte, NC 28212: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• non profit: 3 years (Preferred)
• executive assistance: 4 years (Required)
• Project leadership: 3 years (Preferred)

Work Location: In person

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