Are you a multitasking superstar with a knack for keeping things organized and running like a well-oiled machine? Our team is seeking a Facilities Administrative Assistant with excellent multitasking and organizational skills to join us in Berwyn, PA.

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Job Details for Facilities Administrative Assistant:

• $19-$20/hr.
• Monday - Friday 8a-430p
• Fully on site

Job Responsibilities for Facilities Administrative Assistant:

• Prepare written correspondence for the Facilities department as needed, and provides full administrative support to the department. Prepares minutes from departmental meetings
• Prepare and distribute On Call Schedules and maintains communication with OD Answering Service
• Prepare travel and expense reimbursement requests for staff. Review requests and ensures calculations are accurate and all supporting documentation is present
• Review incoming work orders, gather additional information and assign to appropriate personnel
• Prepare weekly reports of outstanding orders
• Reconcile staff timecards in (ADP) daily; ensuring that schedules are current and correct, while ensuring pay practices are followed
• Review weekly vehicle checklists and schedules all vehicle maintenance with sub-contractors
• Schedule all annual state vehicle inspection and maintains and renews all vehicle registrations

Job Requirements for Facilities Administrative Assistant:

• Minimum 2 years' experience
• Strong verbal and written communication skills
• Strong knowledge of MS Office programs
• Knowledge of ADP
• Must be able to pass drug and background clearances

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - King of Prussia, Center City Philadelphia, West Chester, Norristown, Conshohocken, Horsham, Lansdale, Montgomeryville, Hatboro, Wayne, Malvern, Media, Plymouth Meeting, Exton, Collegeville, Oaks, Phoenixville, Royersford, Pottstown, Media, Chester, and the Main Line. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers, administrative assistant, admin, clerical, facilities, facilities administrative assistant.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IND16