Job description

HOPE Online Learning Academy Job Description
Finance and Accounting Manager

JOB CLASSIFICATION / WORK EXPECTATIONS: SALARY RANGE: $70,000 - $90,000

The Finance and Accounting Manager is a full time, exempt position. Employees in this position follow the Year
Round Work Calendar as determined annually.

This job description may not be inclusive of all assigned duties, responsibilities or aspects of the job described and may be amended at any time at the discretion of HOPE’s management.

SUMMARY:

The Finance and Accounting Manager is responsible for overseeing all financial operations at HOPE Online
Learning Academy Co-Op. This person will advise the CEO, Leadership Team and Board of Directors on the financial, operational, and budget matters of the school while administering the finances in accordance with federal, state, and local laws. Job responsibilities include managing all finance functions involved with: bookkeeping, accounting, budgeting, grants management, payroll, purchasing, risk management, and financial transparency.
Responsible for monthly and quarterly reports in support of financial reporting and transparency. Assists with long and short-range financial planning, advises on special projects, and provides analyses to support board and executive decision making. This position will report directly to the CEO.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Priority Area: Finance and Accounting 95%

Duties and Responsibilities

• Accountable for entire accounting cycle – Accounts Receivable/Accounts Payable, full payroll cycle, daily cash management, journal entries, fixed assets, depreciation.
• Manage all financial processes including: bookkeeping, financial reporting, financial audit, banking, tax filing, general ledger, staff payroll, and purchasing, as well as analysis and reconciliation of GL accounts and variance reporting.
• Maintain Accounts Payable and Accounts/ Grants Receivable, including entering and generating invoices, preparing grant reimbursement requests and handling inquiries.
• Prepare annual operating budget and forecasts with collaboration from departments and leadership team while maintaining current knowledge of state and federal laws governing the control and distribution of public school finances and other sources of finance.
• Maintain constant awareness of the school’s financial position and act to prevent possible issues.
• Manage and maintain the school’s financial software systems.
• Liaise with external auditors for annual audit; manage audit and internal control operations, including development and implementation of financial policies and procedures.
• Create, review, and analyze timely and detailed reports on financial and budget performance on a monthly and quarterly basis. Create and deliver financial presentations for quarterly board meetings.
• Manage banking relationships and cash balances.
• Provide effective management of the assets of the school by promoting internal controls and ensuring proper insurance coverage.
• Perform other job-related duties as assigned.

Priority Area: Lead by exemplifying professionalism and commitment to 5%
community

Duties and Responsibilities

HOPE Online Finance & Accounting Manager Job Description – 02/2023
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• Adjusts practice and prioritization of other tasks based on the needs of the organization.
• Sets personal goals related to student learning outcomes and seeks opportunities to improve personal professional practice through professional development and reflection.
• Other duties as assigned.

EDUCATION, LICENSURE, AND RELATED WORK EXPERIENCE:

Required

• Bachelor’s degree in finance, accounting, or a related field
• Minimum of three (3) years of experience in school business administration, finance, accounting, or related field.
• Criminal (fingerprint) background check required for hire.
• In-depth knowledge of accounting software, business principals, and financial analysis.
• Advanced knowledge of GASB and of GAAP principles.
• Advanced knowledge of budget preparation and control.
• Advanced knowledge and super-user of Excel.
• Excellent oral and written communication skills and presentation skills.
• Critical and strategic thinking and problem-solving skills; an analytical mind with good organizational skills.
• Ability to promote and follow Governance Board policies, school policies, district policies and building and department procedures.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.

Preferred

• Master of Business Administration or Certified Public Accountant
• Experience preparing financials in a governmental entity
• Experience in vendor management and contract management

SKILLS, KNOWLEDGE, AND ABILITIES:
Required

• Commitment to social justice and equitable education for all; support of community-based learning models
• Cultural proficiency and interpersonal/relationship building skills
• Fluency and literacy in English, excellent oral and written communication
• Ability to employ effective problem solving and decision making strategies
• Strong multi-tasking abilities
• Detail oriented
• Strong leadership skills and ability to collaborate with internal and external partners
• Strong presentation skills to report regularly to the HOPE Board of Directors.
• Skill in collecting and analyzing data and drawing logical conclusions

REPORTING RELATIONSHIP:
The Finance and Accounting Manager reports to and is evaluated by CEO. This position supervises the HOPE employees within the operational unit.

PHYSICAL AND MENTAL FUNCTIONING REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to:

• Compare, analyze, communicate, instruct, synthesize, evaluate, use interpersonal skills, compile and negotiate
• Communicate effectively using speech and hearing

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• Use near vision to see details at close range (within a few feet of the observer) as required for computer use, reading and instruction
• Use hands for extended periods of time at a keyboard or workstation
• Operate office machines and computer equipment
• Be subject to standing, walking, sitting, bending, reaching, kneeling, climbing, balancing, stooping, pushing and pulling
• Occasionally lift objects up to 25 pounds

LOCATION, WORKING ENVIRONMENT, AND TRAVEL REQUIREMENTS:
Work is routinely performed in an office environment with moderate noise level. The Finance and Accounting
Manager works primarily at the HOPE Central Office in Englewood, with occasional travel to and between
Learning Sites. Travel is the responsibility of the employee. Compensation for mileage is per the HOPE Mileage policy.

Compensation and Benefits:
Generous Paid Time Off and Paid Holidays

• This is a "PERA" position (Colorado Public Employers Retirement Association)
• No-cost medical insurance, low cost dental and vision insurance
• Optional benefits: supplemental insurance, Flexible Spending Account, 401k
• Company paid Life Insurance and disability policy
• Employee Assistance Program

About HOPE Online Learning Academy:
HOPE Online Learning Academy Co-Op provides Colorado students in grades 6-12 an education that includes individualized lessons paired with in-person support from experienced teachers and mentors. Students attend a community-based Learning Site five days a week for the full school day and rotate between online and face-to- face classroom instruction. HOPE is a non-profit, free, public charter school of the Douglas County School
District.

ACKNOWLEDGEMENT OF RECEIPT:
The duties and expectations of this position have been discussed and a copy of this document has been provided to me.

_________________________ ______________________________________________________

Employee’s Printed Name Signature Date Received

_________________________ ______________________________________________________

Supervisor’s Printed Name Signature Date Received

HOPE provides equal employment opportunities to all employees and prohibits discrimination on the basis of race, color, religion, national origin, sex, age, disability, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic

protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Inquiries concerning the application of HOPE’s

nondiscrimination policy can be directed to the Human Resources office.

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Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Mileage reimbursement
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday

Application Question(s):

• Do you have advanced knowledge of GASB and of GAAP principals?

Education:

• Bachelor's (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: One location

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