Finance & Operations Manager
Job description
Location: Arlington, VA
Position Category: Direct hire, paid in US
Posting Date: 03/30/2023
Deadline Date: 05/31/2023
Description
USAID MOMENTUM (Moving Integrated, Quality Maternal, Newborn, and Child Health and Family Planning and Reproductive Health) Integrated Health Resilience, hereafter referred to as MIHR, is USAID’s flagship program for “MNCH/FP/RH Service Delivery in Fragile Settings”. MIHR seeks to support countries to overcome the impacts of fragility on the population’s health and contribute to countries’ movement along the development continuum toward reduced maternal, and child mortality and increased self-reliance.
The Finance and Operations Manager (FOM) focuses on all activities related to the successful, effective and efficient management of financial resources, operational systems, and award compliance for JSI’s International Division (ID) projects. The Finance & Operations Manager supports the financial and operations management for assigned projects and ensuring that the systems, policies, and procedures are in line with JSI standards and in compliance with donor funding requirements. As requested, the FOM provides support to ID Center initiatives, capacity building of F&O staff, and contributes to new business development. The FOM works collaboratively across the International Division portfolio supporting centrally funded, bilateral, and center projects as needed.
The FOM is supervised by Director of Finance and Operations.
RESPONSIBILITIES
- Provide direct support to project staff (US-based and project offices) on financial, operational, and compliance functions. Assist project teams in solving challenges as they arise and tailored to the project implementation context;
- Ensure compliance and consistent application with JSI’s policies and procedures in implementation of all Project and Center activities;
- Supervise, mentor, and train staff with core finance and operations responsibilities both in the US and project offices, as requested;
- Review of routine financial processes including cash flow and wires, budget and LOE tracking, financial reports and invoices;
- Review field accounts supporting documentation and provide support in Quickbooks and FieldLink for the month end closing;
- Apply an in-depth understanding of project agreements and approval requirements to ensure compliance with donor requirements;
- Support preparation and tracking of project and/or center budgets and proactively address any issues with the F&O Director(s);
- Support mid-term financial and operations internal reviews;
- Liaise with Human Resources on issues related to project administration and US-hire personnel management, ensuring that all relevant JSI HR policies and requirements are met;
- As requested, provide HR support with issues related to project office human resources, including CCN staff hiring, salary negotiation and finalization of local hire agreements, and compliance with local labor laws;
- Prepare and monitor expatriate staff allowances and prepare payments;
- Provide support in sub-award/grants management (conducting pre-award assessments/ongoing monitoring, reviewing subagreements and modifications, reviewing grants manuals, approving invoices);
- Prepare vendor contracts, subcontracts and consulting agreements. Ensure timely submission, review and approval of purchase orders, expenses reports, payments to vendors, consultants, and subcontractors;
- Manage and participate in the start-up and close-out of projects and field offices; and
- Serve as signatory on assigned projects and Centers as per JSI’s signatory policy.
International Division Support
- Serve as lead budgeter or reviewer on ID proposal budgets;
- As requested, onboard new F&O staff in all areas of Finance & Operations tasks;
- Work with corporate departments with issues related to office administration, IT, compliance and fraud management, accounting, human resources, and ensure coordination with other Centers and Projects to ensure consistent standards and shared understanding and application of systems;
- Supervise Finance and Program Officers, as requested. Ensures continuous training and improvement process is in place for staff to promote career growth; and
- Other division tasks as assigned.
QUALIFICATIONS
- Bachelor's degree in a related field required.
- Minimum of five (5) years’ experience providing finance and operations management support.
- Strong financial management and budgeting skills;
- Knowledge of international donor rules and regulations (e.g., USG Agencies, BMGF, GAVI). Preferred;
- Knowledge of QuickBooks preferred;
- Experience managing subawards preferred;
- Ability to work independently, take initiative and problem solve;
- Ability to multitask and manage competing priorities;
- Dynamic team player with strong multicultural communication skills;
- Strong organizational skills, meticulous attention to detail;
- French skills a plus;
- Advanced proficiency with Microsoft Excel; and
- Willing and able to travel internationally, if needed.
JSI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, gender identity, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D
If you are an individual with a disability, or a disabled veteran and unable to apply online for an available position, you may submit your request for reasonable accommodation by calling Human Resources at 617-482-9485.
Please read this notice entitled Equal Employment Opportunity is the Law, and this "EEO is the Law" Poster Supplement.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 05/31/2023.
No phone calls please.
Principals only please.
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