Requisition No: 799264

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: FISCAL ASSISTANT I - 77072472

Position Number: 77072472

Salary: $31,200.00/annual or $1,200.00/bi-weekly

Posting Closing Date: 04/18/2023

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

OED/NORTH CENTRAL REGIONAL OFFICE

FISCAL ASSISTANT I – 77072472

COLUMBIA

DESCRIPTION

The Fiscal Assistant I position is a dynamic and critical position to regional operations with multi-functional responsibilities. The ideal candidate would be someone with a high level of integrity, is a humble and caring team member, carries a positive attitude, and has a diligent work ethic! We are looking for someone who aligns with FWC’s mission, vision, and values. We appreciate your interest in this position, please carefully read the requirements and responsibilities and we encourage you to apply!

For more information about our agency, please see this link: Inside the FWC | FWC (myfwc.com).

A cover letter and resume must be submitted with an application to be considered for this position.

MINIMUM REQUIREMENTS

• A high school diploma or its equivalent and two years of bookkeeping or clerical accounting experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting.
• Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.

Employment in this position is contingent upon a satisfactory criminal history check (fingerprints) in accordance with Chapter 435, Florida Statutes.

This position requires 1-25% travel.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday

DUTIES AND RESPONSIBILITIES:

• Serves as a procurement facilitator/purchasing assistant and performs other administrative support duties in the North Central Region’s Service Center.
• Procurement facilitator/purchasing assistant duties include reviewing and entering purchase order requisitions into My Florida Market Place (MFMP) and processing invoices for payment for all Divisions/Offices.
• Assists with or obtains required vendor quotes when requested.
• Research state contracts and negotiates regional office contracts.
• Check vendors to assure they are registered with the State of Florida.
• Answers questions regarding purchasing policies and procedures.
• Assists staff as requested with required purchasing paperwork and/or documentation.
• Responsible for processing regional utility invoices for payment and entering data in the State Energy Management Plan (SEMP).
• Assists Regional Business Manager with invitations to bid (ITBs) pre-bid conferences.
• Orders supplies for Regional Operations and Regional Office and enters purchasing card (p-card) purchases into the state’s P-Card WORKS system.
• Assists Regional Business Manager with budget reports as needed.
• Administrative support duties include assisting various staff members with projects as directed by the Regional Operations Manager.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the rules of grammar and punctuation;
• Knowledge of office procedures and practices;
• Knowledge of the principles and techniques of effective communication;
• Knowledge of the methods of data collection;
• Knowledge of basic mathematics;
• Knowledge of Word, Excel, PowerPoint, SharePoint, Outlook, Copier, Computer, Scanner and Printers;
• Ability to understand and apply applicable rules, regulations, policies and procedures;
• Ability to deal with internal and external customers in a tactful and courteous manner;
• Ability to perform basic mathematical calculations;
• Ability to work independently;
• Ability to utilize problem-solving techniques;
• Ability to plan, organize and coordinate work assignments;
• Ability to communicate effectively;
• Ability to establish and maintain effective working relationships with others;
• Ability to prioritize workload.

REQUIREMENTS

The incumbent is required to have a valid Florida Driver’s License. Travel is required.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application. Information should be provided regarding any gaps in employment.

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. The criminal history check must be completed within the first 30 days of employment.

ADDITIONAL REQUIREMENTS:

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general. Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans’ Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center at 1-877-562-7287 or TTY at 1-866-221-0268. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made. E-Verify will be used to confirm work authorization. See E-Verify for additional information.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The State of Florida is an Equal Opportunity Employer/Affirmative Action and Veterans’ Preference Employer and does not tolerate discrimination or violence in the workplace.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA:
State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

• Health Premiums $25.00- Single / $90.00- Family Biweekly
• No Cost $25,000 Life Insurance
• Nine Paid State Holidays, One Personal Holiday per year
• 4 hours Annual Leave and 4 hours Sick Leave accrual each biweekly
  

For a more complete list of benefits, visit https://www.mybenefits.myflorida.com/.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.